Executive Operations Coordinator

Booz Allen Hamilton•Usa, VA

16h•Remote

About The Position

Manage complex schedules, coordinate meetings and travel, and prepare executive correspondence and briefing materials, tracks actions, and facilitates communication across internal and external stakeholders. Work independently, exercise sound judgment and handle sensitive information with professionalism and discretion. Serve as a trusted partner to executive leadership by coordinating daily activities, managing competing priorities, and ensuring the timely flow of information. Maintain executive calendars, organize meetings and events, prepare correspondence and briefing materials, coordinate travel, and track decisions and action items through completion. Represent the executive office professionally when engaging with employees, clients, government officials, and other stakeholders. Anticipate leadership requirements, resolve scheduling and administrative conflicts, and help maintain efficient and responsive executive operation.

Requirements

Experience providing mid-level administrative or operational support, including managing calendars, meetings, travel, correspondence, and action items
Knowledge of executive office operations, scheduling protocols, meeting coordination, records management, and professional communication practices
Ability to manage competing priorities, anticipate executive requirements, communicate with senior stakeholders, and handle sensitive information with discretion
TS/SCI clearance
Bachelor's degree OR 3+ years of experience in providing executive operational support to senior leaders in lieu of a degree

Nice To Haves

Experience supporting executives in a government, defense, intelligence, or professional services environment
Knowledge of government administrative procedures, executive correspondence standards, and document-control requirements
Ability to prepare executive briefing materials, coordinate high-level engagements, and track leadership decisions and deliverables
Master's degree in Business Administration, Management, Communications, or a related field
Microsoft Office Specialist or a comparable administrative professional certification

Responsibilities

Manage complex schedules
Coordinate meetings and travel
Prepare executive correspondence and briefing materials
Track actions
Facilitate communication across internal and external stakeholders
Maintain executive calendars
Organize meetings and events
Coordinate travel
Track decisions and action items through completion
Represent the executive office professionally when engaging with employees, clients, government officials, and other stakeholders
Anticipate leadership requirements
Resolve scheduling and administrative conflicts
Help maintain efficient and responsive executive operation