Executive Operations Coordinator – Business Development
TCWGlobal•San Diego, CA
•Onsite
About The Position
We are seeking a highly organized and proactive Executive Operations Coordinator to support senior leaders across Business Development, Alliance Management, and Program Management, with additional support for the Chief Business Officer (CBO) as needed. This role will coordinate complex calendars, executive meetings, travel, strategic partner engagements, and team operations. The ideal candidate is detail-oriented, comfortable working with senior leadership, and able to anticipate needs and manage changing priorities in a fast-paced environment.
Requirements
- Experience supporting executives or senior leadership teams.
- Strong experience with complex calendar and meeting management.
- Experience coordinating domestic and international travel.
- Exceptional organization, attention to detail, and follow-through.
- Ability to manage multiple priorities and rapidly changing schedules.
- Strong communication and stakeholder management skills.
- Proactive problem-solving skills and ability to work independently.
- High level of professionalism, discretion, and confidentiality.
- Comfortable working in a fast-paced, senior leadership environment.
- Proficiency with Microsoft Office and SharePoint or similar tools.
Responsibilities
- Manage complex calendars and coordinate high-priority internal and external meetings.
- Schedule meetings involving senior leaders, cross-functional teams, and strategic partners.
- Anticipate scheduling conflicts and proactively resolve issues.
- Coordinate meeting logistics, materials, virtual links, rooms, and attendee communications.
- Track action items, deadlines, and follow-ups for leadership activities.
- Maintain organized meeting materials and documentation in SharePoint.
- Coordinate domestic and international travel for the CBO and leadership team, including detailed itineraries and expense reporting.
- Support executive meetings, off-sites, workshops, partner engagements, and business dinners.
- Coordinate catering, AV, visitor access, meeting rooms, and other event logistics.
- Partner closely with executive assistants, senior leaders, and cross-functional stakeholders.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
