Executive Office Project Coordinator III

Medtronic•Minneapolis, MN

10d•$54,400 - $81,600•Onsite

About The Position

The Executive Office Project Coordinator plays a critical role in supporting the daily operations of the executive office, ensuring a seamless, professional, and welcoming experience for leaders, employees, and visitors. This role sits at the intersection of front-of house excellence and executive operations, partnering closely with Executive Committee (ExCom) leaders and ExCom Executive Assistants (EAs). This individual brings a high level of organization, discretion, and proactive coordination— anticipating needs, managing competing priorities, and enabling an efficient and polished executive environment in support of Medtronic’s Mission. At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 5 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.

Requirements

Minimum of 4 years’ Experience in administrative, receptionist, or executive support roles
Proactive & Organized: Effectively manages multiple priorities with strong attention to detail
Executive Communication: Confidently engages with senior leaders and stakeholders
Discretion & Professionalism: Maintains confidentiality and represents the executive office with a high level of professionalism and polish
Adaptability: Navigates shifting priorities with agility and calm under pressure
Service Mindset: Builds rapport and delivers a high-touch, positive experience
Technically Proficient: Comfortable with scheduling tools, phone systems, and Microsoft Office (Outlook, Word, Excel, etc.)
Dependable & Accountable: Reliable, punctual, and committed to operational excellence
For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers.
U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.

Responsibilities

Serve as the first point of contact for the executive office, creating a professional and welcoming environment reflective of Medtronic’s culture and values
Partner with security to coordinate guest arrivals and provide executive-level hospitality, including escorting visitors as appropriate
Maintain continuous situational awareness of workplace safety and security conditions. Proactively identify potential risks, escalate concerns to appropriate stakeholders, and coordinate with facilities, security, and leadership teams to support a safe and secure environment as needed.
Maintain a highly organized, secure, and polished reception area
Manage and update the executive reception electronic billboard
Support ExCom and EA operating rhythms, including weekly distribution schedules and tracking attendance for recurring meetings (e.g., weekly ExCom meetings)
Manage restricted conference rooms with timely request processing and proactive weekly confirmations to meeting owners
Provide flexible support for team communications, mailings, and ad hoc requests
Process expense reports with accuracy, timeliness, and in compliance with company policies
Support purchase order (PO) processing in partnership with ExCom EAs
Resolve expense-related discrepancies with a resourceful, solutions-oriented approach
Maintain office supply inventory, ensuring materials are current, organized, and readily accessible

Benefits

Health, Dental and vision insurance
Health Savings Account
Healthcare Flexible Spending Account
Life insurance
Long-term disability leave
Dependent daycare spending account
Tuition assistance/reimbursement
Simple Steps (global well-being program)
Incentive plans
401(k) plan plus employer contribution and match
Short-term disability
Paid time off
Paid holidays
Employee Stock Purchase Plan
Employee Assistance Program
Non-qualified Retirement Plan Supplement (subject to IRS earning minimums)
Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)