About The Position
We are looking for a Proactive Executive & Marketing Assistant who thrives in a fast-paced digital environment. This role is perfect for a "Marketing-Minded Integrator"—someone who can manage a cluttered inbox with ease, but also understands how to turn a business card into a scheduled 1:1 and a podcast episode into a month's worth of social content. You will be responsible for keeping the business "noise" low while keeping the marketing "momentum" high. We need someone who doesn't just wait for instructions but anticipates the next step in the funnel. The Ideal Candidate You are a "Force Multiplier." You are organized enough to manage a P&L spreadsheet and creative enough to write a high-converting newsletter. You are looking for a long-term role where you can take full ownership of the brand's administrative and marketing rhythms. You are someone who can work fast yet without sacrificing quality. Someone who can work independently with minimal supervision.
Requirements
- Comfortable navigating and scheduling within the Kajabi platform.
- Strong experience in writing "voice-aligned" copy that converts.
- Possess a Project Management mindset and naturally organize chaos.
- Ability to work with minimal guidance and known for speed and accuracy.
- Strict 24-hour reply window for all internal communications.
- Basic to medium proficiency in Canva.
Responsibilities
- Manage high-volume email accounts, drafting replies and ensuring no lead or client goes unreplied.
- Process business cards and new contacts provided by Dr. Moali, add them to the CRM, connect with them on social media, and send personalized "Nice meeting you" emails with booking links.
- Maintain spreadsheets for business statistics, expenses, and affiliate revenue tracking.
- Return unanswered calls and respond to client inquiries promptly.
- Schedule monthly newsletters and maintain the website/blog with fresh content using Kajabi.
- Execute the social media strategy and calendar, posting content created by the creative team.
- Repurpose content across platforms to maximize reach.
- Engage authentically with other accounts and manage all comments on Instagram and YouTube.
- Use Canva to create professional graphics, posters, and content outlines.
- Tweak website SEO for performance and write compelling sales copy and captions.
- Ensure affiliate products are strategically integrated into social media, blogs, and newsletters.
- Handle communications with current sponsors and proactively identify/reach out to potential new sponsors using tailored outreach templates.
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What This Job Offers
Job Type
Part-time
Career Level
Executive
Education Level
No Education Listed
