Executive Manager, Office of the CEO

Van Andel Institute

5d•Onsite

About The Position

This is an opportunity to become a trusted partner to the Chief Executive Officer of one of the world’s leading independent biomedical research and science education organizations. As Executive Manager, Office of the CEO, you'll clear the way for the CEO to lead at full capacity in advancing Van Andel Institute's mission to improve health and enhance lives. You’ll anticipate needs before they arise, bring clarity to competing priorities, and ensure the CEO’s time and attention remain focused on the initiatives that matter most. You will partner with senior leaders, board members, donors, community leaders, and external collaborators. Success in this role requires exceptional judgment, discretion, emotional intelligence, and the ability to build trusted relationships while managing sensitive information with absolute confidentiality. If you’re energized by solving complex problems, thrive in fast-paced environments, and take pride in making the extraordinary look effortless, this is a rare opportunity to work with significant independence and meaningful impact every day.

Requirements

15+ years of executive-level administrative experience.
5+ years directly supporting senior leadership.
A track record of managing confidential, multiple priorities across complex organizations or functions.
Exceptional writing and editing skills.
Refined interpersonal presence.
Working understanding of nonprofit governance and board operations.
Expert proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
Availability for extended and occasionally unpredictable hours as the CEO’s schedule requires.

Nice To Haves

Exceptional judgment.
Discretion.
Emotional intelligence.
Ability to build trusted relationships.
Composed under pressure.
Confidently triage competing priorities.
Communicate exceptionally well, both verbally and in writing.
High degree of approachability, tact and diplomacy.

Responsibilities

Anticipate needs before they arise.
Bring clarity to competing priorities.
Ensure the CEO’s time and attention remain focused on the initiatives that matter most.
Partner with senior leaders, board members, donors, community leaders, and external collaborators.
Manage sensitive information with absolute confidentiality.
Coordinate high-profile domestic and international travel.
Represent an executive with professionalism and authenticity.
Build relationships across all levels of an organization.
Create order in environments where priorities shift quickly.
Navigate relationships with a high degree of approachability, tact and diplomacy.
Enable others to succeed through thoughtful planning, flawless execution, and a commitment to excellence.