Executive Assistant to the CEO & Office Manager
About The Position
F2 is the AI platform for private markets investors — purpose-built to transform how credit funds and banks deploy capital. Our AI converts messy, unstructured deal materials into investment-grade insights in minutes, helping lenders make faster, more confident decisions. Backed by leading investors, including HighlandX, Left Lane, NFX and Y Combinator, with $27M venture capital raised since launch last year. We’re hiring an Executive Assistant & Office Manager to serve as a high-leverage partner to our CEO and keep day-to-day operations running smoothly at our NYC headquarters. You’ll own the CEO’s calendar, inbox, travel, and expenses end to end while managing the office environment that powers our in-person culture — coordinating with our part-time office manager in SF and helping stand up our London office as we grow. As an early operations hire at F2, you’ll have a direct impact on how effectively our CEO and team operate every day.
Requirements
- 3+ years of experience as an executive assistant, ideally supporting a C-level executive or founder.
- Demonstrated experience with complex calendar management, travel booking, and expense platforms — and you sweat the details on all of it.
- Take extreme ownership — problems are yours until they’re solved, and you bias to action, cut friction, and move fast.
- Excel at cross-functional collaboration and communicate clearly with executives, employees, and external stakeholders.
- Excited about AI and motivated by building from zero to one in a fast-paced startup environment.
Nice To Haves
- Experience working in an early-stage or high-growth startup environment.
- Experience with office management or workplace operations, especially coordinating across multiple locations or time zones.
- Hands-on experience using AI tools to work faster and smarter — F2 is an AI-first culture.
Responsibilities
- Own the CEO’s calendar end to end — scheduling, prioritizing, resolving conflicts, and protecting time for high-value strategic priorities.
- Manage the CEO’s inbox: triage, draft responses, flag urgent items, and ensure follow-through on commitments.
- Book and manage all travel (domestic and international, business and personal), including flights, hotels, ground transportation, and detailed itineraries.
- Prepare and submit all expense reports and reimbursements.
- Prepare agendas and briefing materials, and support logistics for board meetings, leadership meetings, all hands, and on/offsite events.
- Provide personal support as needed, including coordination with accountants, tax preparers, and other service providers.
- Own NYC office operations — supplies, equipment, mail, facilities, and vendor relationships — and coordinate with our part-time SF office manager to keep both offices running smoothly.
- Plan and execute team events and celebrations, serve as the first point of contact for guests and visitors, and support the operational setup of our London office as we grow.
- Handle sensitive and confidential information with absolute discretion.
Benefits
- Competitive compensation with equity upside and benefits.
- Collaborative, mission-driven culture that values craftsmanship, curiosity, and rapid iteration.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
