Executive House Manager (with Meal Prep and Household Support)

Sage Haus•Langley, BC

11d•$70,000 - $75,000•Onsite

About The Position

We are a warm, active family of four living on 1.5 acres in Langley, BC, with two young children (ages 5 and 1) and a small Pomsky pup (10–12 lbs). Our home is lively and full of movement: a place where play, learning, and daily life often blend together. Both parents are home throughout the day, dad runs a business from the property, and the family homeschools their children in a hands-on, active learning environment. While we are a busy and engaged family balancing full days of work, parenting, and daily life, we place a high value on connection, transparency, positivity, and overall well-being. Our home is deeply important to us—we are intentional about how we live, how our spaces feel, and how we care for ourselves and each other. We appreciate beauty, order, and thoughtful systems, and we value the people who step into our home and contribute to that environment. While we strive to be present and hands-on in our day-to-day lives, we also recognize the importance of meaningful support. We are seeking someone who shares an elevated, conscious approach to home life—someone who understands that behind a well-run home is intention, care, and consistency. Our standards are high, but we are down-to-earth, kind, and supportive, and we believe in building strong, respectful partnerships. As parents, we are thoughtful about how we raise our children and how our home operates. We aim to create systems that support mindful routines, nourishing meals, and a sense of ease—allowing space for joy, growth, and connection in this special season of life. We take great pride in our home and hope to work with someone who shares that same level of care. We’re looking for a reliable, organized House Manager & Family Assistant who can help keep our household running smoothly: managing daily operations, assisting with meal prep, coordinating schedules, and providing occasional childcare. This role is perfect for someone who thrives in a dynamic home environment and enjoys bringing structure, calm, and consistency to a family’s busy days. You are a highly intentional and refined professional who takes pride in creating a home that feels calm, elevated, and exceptionally well maintained. With a natural eye for aesthetics, you instinctively notice alignment, balance, and visual harmony—bringing a level of care that results in spaces that are both beautiful and deeply functional. You are skilled at stepping into an established home, quickly understanding existing systems and preferences, and maintaining or elevating them with discretion, consistency, and respect for the family’s vision. You bring a quiet confidence to your work—highly organized, proactive, and naturally attuned to what needs to happen next. You don’t just complete tasks; you anticipate needs, remove friction, and create ease so the home runs seamlessly behind the scenes. Your presence is warm, polished, and emotionally intelligent. You read the room with ease, communicate with clarity and transparency, and are comfortable both receiving and offering feedback. You maintain strong professional boundaries while building trust through consistency, reliability, and follow-through. You are proactive, efficient, and take full ownership of your role. You manage your time with precision, navigate high standards with maturity, and consistently look for ways to add meaningful value. You take pride in executing at a five-star level—from seamless meal prep and kitchen flow to maintaining beautifully organized, visually cohesive systems throughout the home. Experienced in private households, you understand nuance, discretion, and the evolving needs of a dynamic family. Over time, your support allows the household to fully exhale—confident that everything is handled with care, intention, and excellence.

Requirements

Maintain a smoke-free and fragrance-free environment
Have reliable transportation
Have a clean driving record
Reliable, organized House Manager & Family Assistant
Thrives in a dynamic home environment and enjoys bringing structure, calm, and consistency to a family’s busy days
Highly intentional and refined professional who takes pride in creating a home that feels calm, elevated, and exceptionally well maintained
Natural eye for aesthetics, instinctively notice alignment, balance, and visual harmony
Skilled at stepping into an established home, quickly understanding existing systems and preferences, and maintaining or elevating them with discretion, consistency, and respect for the family’s vision
Bring a quiet confidence to your work—highly organized, proactive, and naturally attuned to what needs to happen next
Anticipate needs, remove friction, and create ease so the home runs seamlessly behind the scenes
Presence is warm, polished, and emotionally intelligent
Read the room with ease, communicate with clarity and transparency, and are comfortable both receiving and offering feedback
Maintain strong professional boundaries while building trust through consistency, reliability, and follow-through
Proactive, efficient, and take full ownership of your role
Manage your time with precision
Navigate high standards with maturity
Consistently look for ways to add meaningful value
Take pride in executing at a five-star level
Experienced in private households, understand nuance, discretion, and the evolving needs of a dynamic family
Refined aesthetic eye with exceptional standards
Ability to maintain and elevate established household systems
High emotional intelligence with warm, professional presence
Transparent communicator with strong boundaries and follow-through
Proactive, anticipatory mindset that removes friction and creates ease
Highly organized with efficient, strategic time management
Experienced in private homes with discretion and adaptability
Aligned with health, wellness, and design-forward values - living
Hands-on, service-driven, and committed to adding consistent, meaningful value
Proficiency with tech tools (like Skylight calendar) is a must
Ability to adjust to changing priorities
Flexible in managing tasks during family travel (1–3 months per year)
Background check required

Nice To Haves

Tech savvy; experience with Skylight a plus

Responsibilities

Maintain and optimize household organization systems, including closets, storage, pantry, and toys
Conduct seasonal clothing, bedding, and décor swaps
Ensure the house is clean
Assist with daily cleaning tasks when needed (vacuuming, wiping surfaces, loading/unloading the dishwasher)
Track and restock pantry, fridge, toiletries, and household supplies (including repeat shopping for favorite brands)
Coordinate with service providers (cleaners, landscapers, contractors), ensuring necessary repairs, maintenance, and seasonal upkeep are addressed
Prepare and coordinate drop-offs and pickups (including managing return labels, boxes, etc.)
Manage family calendars, providing reminders for appointments, events, and school activities
Help with travel planning and logistics, including trip packing/unpacking, coordinating with the concierge service, and managing pre-trip checklists
Assist with the organization of family events and hosting responsibilities, ensuring the home is ready for guests
Collaborate with the family to plan and prep healthy meals and snacks for the family, following dietary preferences (nutritious, whole foods, and follow macro-counting)
Shop for groceries and meal prep ingredients, ensuring the kitchen is stocked for meal prep and day-to-day family meals
Ensure the kitchen is cleaned and organized after meal prep, maintaining an efficient workspace
Run local errands (groceries, gift shopping, returns, dry-cleaning), and coordinate pick-up/delivery of household supplies
Assist with packing and unpacking for family trips, and prepare for any seasonal transitions (clothing or household items)
Manage home organization projects (e.g., toy closet, storage maintenance) to keep the household efficient
Tackle occasional deep cleaning tasks, including cleaning the fridge, freezer, oven, and baseboards
Regularly clean and maintain appliances
Wash, dry, fold, and organize the family’s laundry (clothing, bedding, towels)
Iron and steam clothes as needed, including preparing sheets and outfits for the upcoming week
Rotate bedding, refresh towels, and manage linen inventory
Feed family dog 2x a day and walk 1x a day (10-12 lbs, Pomsky)
Schedule and coordinate grooming (every 30–45 days) and vet appointments
Keep pet supplies stocked and organized
Oversee maintenance for two family vehicles (oil changes, inspections, detailing)
Ensure vehicles are fueled, cleaned, and stocked for family activities and school runs
Maintain records for vehicle service, registration, and insurance
Manage scheduling and coordination of service providers (cleaners, contractors, landscapers)
Manage regular maintenance of the 1.5-acre property, ensuring the outdoor spaces are well-maintained and seasonal needs are consistently met
Provide light supervision for kids as needed, including assisting with school pick-ups/drop-offs or helping with kids’ laundry
Prepare for and assist with kids’ activities (e.g., practice 3x/week), including getting clothes and uniforms ready
Coordinate preparation for regular visits with the children’s extended family members (packing, scheduling, organizing)
Research and plan seasonal family events, purchase tickets, and manage logistics for making family outings fun and organized
Handle ad-hoc tasks in a busy household