Executive Family Assistant & Household Manager

Sage Haus•San Francisco, CA

3d•Onsite

About The Position

We are a thoughtful, down-to-earth, values-driven family based in San Francisco with one teenage daughter and very full professional and personal lives. Between demanding careers, active schedules, evolving family priorities, and simply the realities of modern life, we are looking to create more ease, consistency, organization, and breathing room within our home and day-to-day routines. At the core, we want to spend more quality time together, be more present with one another, and not constantly wonder whether something has been handled, forgotten, or is still sitting on a mental to-do list. While we aim to optimize systems and utilize digital tools, we are also people who deeply value trust, direct human interaction, thoughtful communication, and the comfort of knowing someone genuinely has things handled. We are easygoing, grounded people with a healthy perspective on life, a sense of humor, and an appreciation for authenticity over perfection. At the same time, we hold high standards and are seeking someone highly capable, warm, organized, and emotionally intelligent who can learn our family rhythms, identify gaps, create solutions, and seamlessly integrate into our lives as a trusted support person and operational partner. This role is ideal for someone who enjoys bringing human-centered structure to moving pieces, takes pride in helping busy households function more smoothly, and genuinely values supporting people in meaningful, thoughtful ways over time.

Requirements

Maintain a smoke-free environment
Naturally organized, resourceful, and proactive, with a calm “figure-it-out” mentality and the ability to independently manage moving parts without needing constant direction.
Ability to anticipate needs, track details, and create systems that help life feel less overwhelming and more supported.
Strong emotional intelligence, professionalism, and communication skills are essential.
Tech-forward and systems-minded, but still human-centered in approach.
Comfortable becoming the organizational “hub” for the family and helping maintain accountability, manage open loops, track priorities, and ensure important details do not fall through the cracks.
Genuinely enjoys helping others, takes pride in being reliable and thoughtful, and values building long-term trust and partnership within a respectful, collaborative household environment.
Project manager mindset and approach to work
Highly organized with strong executive functioning skills
Comfortable learning and managing digital household systems; Notion, Google Calendars and Docs.
Strong communication and follow-through skills
Comfortable working independently and taking initiative without constant oversight
Curiosity mindset with the ability to create innovative and simplified solutions to current household challenges or gaps
Warm, grounded, and emotionally mature
Direct communicator with excellent people skills
Self-managed and proactive
Service-oriented with high standards and attention to detail
Positive, upbeat, and solution-oriented
Progressive, inclusive, and open-minded
Comfortable balancing structure with flexibility
Able to build trust and rapport naturally with both adults and teenagers
Requires a background check.

Nice To Haves

Healthy, active lifestyle alignment preferred

Responsibilities

Manage and maintain household calendars and schedules
Build and maintain family organization systems in Notion
Track ongoing projects, tasks, and open loops
Coordinate appointments, reservations, and travel logistics
Help identify opportunities for family downtime, events, dinners, and scheduling flow
Support accountability, communication, and weekly planning rhythms
Provide regular check-ins and progress updates
Coordinate logistics related to school, tutoring, and teen scheduling as needed
Create and maintain household organization systems
Daily household resets and light tidying (dishes, surfaces, vacuum high-traffic areas)
Support organization projects and household efficiency improvements
Wash/fold/organize laundry
Coordinate donation drop-offs
Packing and unpacking support for travel
Indoor plant care
Change batteries, light bulbs, smoke detectors, filters quarterly
Mail and package handling
Breakdown boxes and recycling organization
Pet care (must not be allergic to cats or dogs)
Occasional deep cleaning of fridge, oven, and high-use areas
Clean humidifiers and air purifiers
Restock pantry, fridge, and household essentials
Organize, manage, and track household supply lists, open loops, and recurring needs/subscriptions.
Returns, dry cleaning, and errands
Assist with grocery shopping and inventory replenishment
Wash and prep produce for the week; prep healthy snacks/ingredients
Support vegetarian/pescatarian household preferences, support family meal planning
Maintain clean, organized kitchen flow and upkeep
Oversee cleaners/contractors/landscapers
Research/coordinate repairs and quotes
Seasonal property maintenance