Household Manager & Family Assistant

Sage Haus•New York, NY

1d•Onsite

About The Position

We are a warm, close-knit family seeking a dedicated Household Manager & Family Assistant to help with household operations. This role is key in keeping the family organized and on track, enabling us to focus on enjoying our time together while ensuring that all household tasks run smoothly. We value kindness, respect, and patience, and expect open communication from the person we bring into our home. The ideal candidate will blend seamlessly into our family dynamic and take pride in the behind-the-scenes work that ensures our family thrives. The role requires an organized, self-directed individual who thrives on structure and managing complex responsibilities, acting as the 'CEO of the home,' managing all household operations and staff with an eye for detail and a proactive approach. The candidate should excel at thinking ahead, anticipating the needs of the family, and keeping everything running smoothly without being asked. A strong project management mentality is essential for juggling multiple responsibilities and keeping everyone and everything on track. High accountability is expected, with a focus on improving systems and creating efficiencies. The candidate should bring a warm, positive, and open energy, be hands-on in helping with children's academic needs, offering support and guidance with homework while holding them accountable, and engage with children calmly without doing the work for them. Experience in overseeing the day-to-day management of both family logistics and household operations is crucial. The candidate should be grounded, resilient, and adaptable, taking initiative and handling challenges with flexibility. Clear communication, preferably via group text, is important, as is a value for consistency and follow-through. The role requires someone who can be counted on to lead the household with integrity, grace, and a focus on creating a harmonious home life.

Requirements

Maintain a smoke-free environment
Reliable transportation
Valid driver’s license and comfort driving in New York City
Comfort with dogs
Background check required
Signing an NDA required

Responsibilities

Calendar management (including household schedules)
Making calls and sending emails on behalf of family to coordinate as-needed administrative tasks
Managing family forms/paperwork, including getting forms from doctor for school, camp, and other activities, and submitting insurance reimbursement paperwork
Handling family personal and administrative projects (calendars, holiday cards etc.)
Travel planning and logistics
Event and appointment coordination
Pick-ups/drop-offs from school and activities, using family vehicle as required
Homework help, guidance and support for middle-school aged kids
Light supervision / back-up childcare
Kid-related errands
Create and/or Maintain household organization systems
Daily resets and prep home for cleaners
Light tidying (dishes, surfaces, vacuum high-traffic areas)
Conducting seasonal swaps (clothing, décor, bedding)
Prepare and coordinate donation drop-offs
Event/holiday/guest prep
Packing/unpacking for travel
Indoor plant care
Changing batteries, light bulbs, smoke detectors, etc.
Restocking pantry/fridge/household supplies
Managing running household supply lists
Managing household orders and subscriptions (Amazon/Costco/Target)
Handling returns, dry cleaning, gift shopping
Mail and package handling
Breaking down boxes
Overseeing and scheduling cleaners/contractors/vendors
Researching/coordinating repairs and quotes
Managing outdoor spaces
Pet care: feeding/walking (2x daily, 30 minutes), vet/grooming scheduling, maintaining pet supplies
Overseeing occasional deep cleans (fridge, oven, baseboards)
Refreshing mudroom/entry/storage
Overseeing cleaning of humidifiers/air purifiers
Organizational projects (toys, gear, closets)
Vehicle management: scheduling maintenance, fueling/cleaning/organizing vehicles, tracking registration/insurance
Assisting with meal prep 1x weekly
Grocery shopping
Kitchen clean-up and maintenance as needed
Laundry & Linen Care: Wash/fold/organize laundry 1x weekly, maintaining tidy and well-stocked laundry areas