Executive Coordinator

ST THOMAS UNIVERSITY INC•Miami Gardens, FL

6d•Onsite

About The Position

The Executive Coordinator provides recruitment, strategic, and administrative leadership for the LL.M./J.S.D. Program in Intercultural Human Rights (ICHRP). Reporting to the Program Director, the role leads student recruitment, program promotion, and enrollment initiatives to advance outreach, partnerships, and public engagement. It also supports budgeting and project administration, as well as executive-level functions including strategic planning, events, communications, grant development, and media relations. The Executive Coordinator is the primary point of contact for prospective students, faculty, government agencies, NGOs, and international partners. The position’s principal responsibility is recruiting and enrolling LL.M. and J.S.D. students. It develops promotional strategies and advertising, creates enrollment marketing materials and communications, builds recruiting partnerships, and plans and manages recruitment activities and events. The role also coordinates admissions processes, supports applicant engagement and decision recommendations, and helps plan orientation and academic enhancement activities. Additional responsibilities include implementing program activities such as research projects, conferences, training programs, and special events, and drafting budgets and identifying additional resources. The position is based at the Main Campus in Miami Gardens, Florida, and is full-time. The Executive Coordinator may supervise Graduate Fellows and/or Research Assistants and consultants as needed. The role requires flexibility to work flexible hours and travel locally. Physical requirements are generally within normal office-environment bounds, with occasional lifting, carrying, pushing, or pulling of up to 20 pounds.

Requirements

Bachelor’s degree required.
Preferably at least 3 years of experience in graduate student recruitment.
Knowledge and experience in project and budget management.
Strong written and verbal communication skills.
Fluency in English.
Ability to build partnerships and work effectively in diverse, multicultural environments.
Ability to work flexible hours, travel locally, and manage multiple priorities under deadlines.
Proven managerial, day-to-day problem-solving, negotiation, and interpersonal skills.
Proficiency in standard computer programs and digital communications tools.
High level of discretion, professionalism, and integrity.

Nice To Haves

Advanced degree in international relations, human rights, or a related field.
Spanish language skills.

Responsibilities

Lead recruitment and enrollment of LL.M. and J.S.D. students in Intercultural Human Rights.
Research, consult, plan, and design promotional strategies for the master’s and doctoral programs, including budgeting.
Establish advertising procedures and identify advertising forums; draft advertising content, select visual materials, suggest and approve ad designs, and review and approve advertising placements.
Develop enrollment marketing publications and communications, including fliers, brochures, viewbooks, website postings, email, other media, and a social media presence.
Identify and network with recruiting agencies and participate in recruiting events.
Plan and implement on- and off-campus recruiting initiatives and outreach to colleges, universities, organizations, and prospective students.
Develop and manage a recruiting calendar.
Plan, coordinate, and execute informational sessions, open houses, admitted-student events, and orientation events.
Collect and review prospective students’ application materials for accuracy, including application forms, résumés, personal statements, recommendations, transcripts, credential evaluations, and writing samples.
Coordinate and help conduct applicant interviews in person or via Zoom with the Director.
Implement admissions communications and applicant engagement strategies; provide information about faculty, program costs, and available funding, including scholarships.
Attend to foreign credential evaluations and translations and requirements for foreign student visas.
Make recommendations to the Director on admissions decisions, including acceptance, rejection, or waitlisting.
Implement program activities, including research projects, conferences, training programs, and special events.
Draft budgets and explore additional resources for the program and extracurricular, co-curricular, or community-related activities.
Coordinate with the Director to develop and implement academic enhancement programs for students.
Perform other related duties as required by the Director.
Supervise Graduate Fellows and/or Research Assistants and consultants as needed.