Executive Coordinator, Public Safety

Georgetown University•Lexington, MA

7d•$66,783 - $126,720•Hybrid

About The Position

The Executive Coordinator provides high-level administrative and operational support to the Vice President for Public Safety at Georgetown University. The Executive Coordinator manages complex scheduling, communications, and project support while ensuring the efficient functioning of daily operations. The role requires sound judgment, strong organizational skills, and the ability to handle sensitive and confidential information with discretion. The Executive Coordinator works closely with the Vice President for Public Safety daily, serving as a trusted partner in managing schedules, communications, and priorities. The role requires regular interaction with senior leaders across the university, as well as collaboration with university offices such as the President’s Office, Provost’s Office, Chief Operating Officer, Human Resources, Legal Counsel, and Finance. The Executive Coordinator also engages with faculty, staff, and students to support public safety programs and respond to inquiries, while representing the Vice President in communications with external stakeholders, including law enforcement agencies, community partners, and vendors. Many interactions involve sensitive or confidential information, requiring discretion, sound judgment, and professionalism.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
5+ years of progressively responsible administrative experience supporting senior leadership.
Proficiency with Microsoft Office Suite, Google Workspace, and project management tools.
Strong organizational skills, attention to detail, and ability to manage multiple priorities.
Excellent written and verbal communication skills.
Ability to exercise discretion and maintain confidentiality.
Strong interpersonal skills and the ability to interact effectively with diverse stakeholders.
Initiative, adaptability, and problem-solving skills in a fast-paced environment.

Nice To Haves

Experience in higher education, law enforcement, emergency management, environmental health & safety, or other public safety administration.
Familiarity with Georgetown University systems, policies, and procedures.

Responsibilities

Provides high-level administrative and operational support to the Vice President for Public Safety.
Manages complex scheduling, communications, and project support.
Ensures the efficient functioning of daily operations.
Acts as a trusted partner in managing schedules, communications, and priorities.
Represents the Vice President in communications with external stakeholders, including law enforcement agencies, community partners, and vendors.