Executive Business Partner

Bioray•Irvine, CA

3d•Onsite

About The Position

The Executive Business Partner maximizes the CEO’s effectiveness by managing priorities, coordinating leadership execution, and ensuring information, decisions, and commitments flow efficiently across the organization. The role protects the CEO’s time, translates direction into coordinated action, and maintains the operating rhythm needed for leadership alignment. It ensures meetings, initiatives, and cross-functional coordination move forward with clarity, preparation, and follow-through so the CEO can focus on high-impact strategic work. The position requires a high level of confidentiality, judgment, and discretion when handling sensitive company information, executive communications, and leadership discussions. BIORAY is a purpose-driven health and wellness company specializing in Traditional Chinese and biologic medicine products that support healthy organ function. The company combines traditional herbal knowledge with modern research and proprietary processing. Its long-term vision includes helping 100 million people detoxify from modern pollutants by 2035 while cultivating the next generation of herbalists, scientists, and healing entrepreneurs. The role supports this mission through clear ownership, accountability, and consistent execution. The position is based onsite in Irvine, California, Monday through Friday, and offers compensation of $100,000–$110,000.

Requirements

Proficiency with calendar and scheduling platforms such as Google Calendar or Microsoft Outlook.
Experience using document and productivity platforms such as Google Workspace or Microsoft 365.
Experience preparing meeting agendas and documentation, and maintaining follow-up tracking systems.
Familiarity with project tracking or task management tools such as Asana, Monday.com, ClickUp, or similar.
Ability to sit and work at a computer for extended periods.
High level of confidentiality, judgment, and discretion when handling sensitive company information and executive communications.

Responsibilities

Proactively manage the CEO’s calendar, inbox, travel, and meeting flow to protect time for the highest-impact priorities.
Translate CEO direction into action by tracking initiatives, follow-ups, and commitments across the leadership team.
Prepare agendas, materials, and notes for L10s, leadership meetings, and key forums; ensure clear next steps and accountability.
Manage information flow so the CEO receives appropriate context, data, and recommendations at the right time.
Coordinate with leaders to align schedules, priorities, and execution without creating bottlenecks for the CEO.
Establish a reliable operating rhythm for CEO and leadership meetings, including agendas, preparation, and follow-through.
Implement a structured system for tracking CEO priorities, initiatives, and follow-ups across the leadership team.
Maintain a CEO calendar and communication structure that protects strategic focus time while ensuring critical meetings and decisions occur on schedule.
Improve the flow of information and decision context reaching the CEO.
Enable cross-functional coordination among leaders so initiatives and priorities progress without operational bottlenecks.