Executive Business Partner
About The Position
The Executive Business Partner maximizes the CEO’s effectiveness by managing priorities, coordinating leadership execution, and ensuring information, decisions, and commitments flow efficiently across the organization. The role protects the CEO’s time, translates direction into coordinated action, and maintains the operating rhythm needed for leadership alignment. It ensures meetings, initiatives, and cross-functional coordination move forward with clarity, preparation, and follow-through so the CEO can focus on high-impact strategic work. The position requires a high level of confidentiality, judgment, and discretion when handling sensitive company information, executive communications, and leadership discussions. The role is onsite Monday through Friday in Irvine, California. Success includes maintaining the CEO’s calendar and communication flow, preparing leadership meetings with agendas and documentation, tracking commitments and initiatives, ensuring the CEO receives relevant information and context, and coordinating across leaders to keep work moving without operational bottlenecks. BIORAY is a purpose-driven health and wellness company specializing in Traditional Chinese and biologic medicine products. Its vision includes helping 100 million people detoxify from modern pollutants while cultivating the next generation of herbalists, scientists, and healing entrepreneurs by 2035.
Requirements
- Proficiency with calendar and scheduling platforms such as Google Calendar or Microsoft Outlook.
- Experience using document and productivity platforms such as Google Workspace or Microsoft 365.
- Experience preparing meeting agendas and documentation, and managing follow-up tracking systems.
- Familiarity with project tracking or task management tools such as Asana, Monday.com, ClickUp, or similar.
- Ability to sit and work at a computer for extended periods.
Responsibilities
- Proactively manage the CEO’s calendar, inbox, travel, and meeting flow to protect focus on the highest-impact priorities.
- Translate CEO direction into action by tracking initiatives, follow-ups, and commitments across the leadership team.
- Prepare agendas, materials, and notes for L10s, leadership meetings, and key forums; ensure clear next steps and accountability.
- Act as a gatekeeper for information, ensuring the CEO receives the right context, data, and recommendations at the right time.
- Partner with leaders to align schedules, priorities, and execution without creating bottlenecks for the CEO.
- Establish a reliable operating rhythm for CEO and leadership meetings, including agendas, preparation, and follow-through.
- Implement a structured system for tracking CEO priorities, initiatives, and follow-ups across the leadership team.
- Maintain a calendar and communication structure that protects strategic focus time while ensuring critical meetings and decisions occur on schedule.
- Improve information flow and decision context for informed and efficient leadership discussions.
- Enable cross-functional coordination so initiatives and priorities progress without operational bottlenecks.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
