Executive Business Partner

Semafor•Washington, DC

4d•$65,000 - $75,000•Onsite

About The Position

Semafor is seeking a dynamic, highly organized Executive Business Partner & Office Manager to serve as the operational deputy to Semafor’s Chief Executive Officer, while leading the day-to-day function of our Washington, D.C. headquarters. This is a dual-function role by design. The person who steps into it will provide high-caliber executive support — managing schedules, driving cross-functional projects, and serving as a trusted extension of leadership — while also ensuring that the physical office operates with the polish, intentionality, and reliability that Semafor’s brand demands. This role requires a partner who can help maximize executive leverage and bring structure to a fast-moving, high-stakes environment. This person exercises strong judgment, is highly discerning about priorities, and plays an active role in ensuring the CEO’s time is deployed against the highest-impact opportunities. The right candidate will be proactive, solutions-oriented, and deeply comfortable operating in ambiguity. They will help formalize processes and structure, elevate the in-office working experience, and serve as the primary link between executives, internal teams, and external stakeholders. This position is full-time and based out of Semafor’s Washington, D.C. office.

Requirements

High-caliber executive support
Strong judgment
Highly discerning about priorities
Proactive
Solutions-oriented
Deeply comfortable operating in ambiguity
Ability to formalize processes and structure
Ability to elevate the in-office working experience
Serve as the primary link between executives, internal teams, and external stakeholders
Precision and excellence in managing CEO's operational and logistical support
Strategic prioritization of CEO's calendar
Complex domestic and international travel planning and execution
Seamless communication with internal and external stakeholders
Structure executive workflow and drive timely execution
Manage executive inbox and correspondence
Manage cross-functional strategic initiatives and special projects
Prepare CEO for meetings with research, briefing materials, agenda development, and follow-up
Collaborate effectively with the executive leadership team
Manage executive expense reporting and administrative records
Handle highly confidential information with absolute discretion and sound judgment
Maintain organized filing systems
Build deep understanding of company priorities, business operations, and strategic initiatives
Represent the CEO and Semafor with professionalism, integrity, and a collaborative, solutions-oriented mindset
Serve as an ambassador for Semafor’s culture with a positive, high-energy, and entrepreneurial mindset
Smooth and effective office operations
Consistent, collegial working relationship with office leadership and administrative building staff
Primary point of contact for building and office floor
Welcome and host guests, interviewees, clients, and VIP visitors with polish, warmth, and exceptional hospitality
Receive, sort, and distribute packages and deliveries
Manage office supplies and anticipate purchasing needs
Maintain a clean, organized, and professional office environment
In-office IT liaison: troubleshoot WiFi, printer, and A/V hardware issues
Coordinate with external tech vendors
Escalate tech issues to external IT support
Upgrade in-office branding and visual identity
Manage employee building badges
Coordinate in-person meeting room reservations and food & beverage arrangements
Primary in-person point of contact for new employee onboarding
Partner with HR to set up technical equipment for new hires
Support offboarding logistics
Maintain HR records and internal documentation
Hire and manage Georgetown intern program

Nice To Haves

Experience in a fast-moving, high-stakes environment
Experience operating in ambiguity

Responsibilities

Direct administrative and strategic support to the Co-Founder & CEO
Manage and maintain all operational and logistical support for the CEO with precision and excellence.
Own and optimize the CEO's complex calendar, strategically prioritizing competing demands to maximize executive leverage and focus on the company's highest-impact initiatives.
Plan and execute complex domestic and international travel, proactively managing itineraries, logistics, and real-time changes to ensure seamless execution.
Serve as the primary liaison between the CEO and internal leadership, employees, clients, commercial partners, investors, media, and other external stakeholders, fostering trusted relationships and ensuring seamless communication.
Manage executive workflow by bringing structure to requests, coordinating across stakeholders, and driving timely execution and follow-through.
Manage internal and external CEO communications through complex inbox maintenance, through inbox management, correspondence drafting, and timely responses on behalf of the CEO.
Manage cross-functional strategic initiatives and special projects on behalf of the CEO.
Prepare the CEO for meetings and engagements through research, briefing materials, agenda development, and follow-up execution in collaboration with internal stakeholders.
Collaborate effectively with the executive leadership team to support tasks, ensuring seamless coordination across functions; oversee follow-up actions and ensure milestones and deadlines are met across departments for CEO-driven projects.
Manage executive expense reporting and administrative records, ensuring accuracy, organization, and timely processing.
Handle highly confidential information with absolute discretion and sound judgment.
Maintain organized electronic and hard copy filing systems.
Build a deep understanding of company priorities, business operations, and strategic initiatives to proactively anticipate executive needs and improve decision-making.
Represent the CEO and Semafor with professionalism, integrity, and a collaborative, solutions-oriented mindset.
Serve as an ambassador for Semafor’s culture by exhibiting a positive, high-energy, and entrepreneurial mindset.
Maintain a consistent, collegial working relationship with office leadership and administrative building staff.
Serve as the primary point of contact for the building and office floor. Managing entry, elevator access, and daily front-of-house presence. Serve as the primary point of contact to welcome and host all guests, interviewees, clients, and VIP visitors with polish, warmth, and exceptional hospitality.
Receive, sort, and distribute all packages and deliveries.
Manage office supplies, maintaining sufficient levels and anticipating purchasing needs proactively. Manage communications with department heads to ensure each team has adequate office and tech supplies.
Maintain a clean, organized, and professional office environment that reflects the company’s brand.
Serve as the in-office IT liaison: troubleshoot WiFi, printer, and A/V hardware issues as needed; coordinate with external tech vendors; escalate tech issues to external IT support.
Upgrade in-office branding and visual identity as needed, including desk additions, furniture upgrades, and Semafor-branded materials
Manage Semafor employee building badges in close coordination with building owner and security, including new hire and guest badge facilitation and lost badge resolution.
Serve as the primary point of contact to welcome and host all guests, clients, and VIP visitors with polish, warmth, and exceptional hospitality.
Coordinate in-person meeting room reservations and food & beverage arrangements as needed, in direct partnership with building management.
Serve as the primary in-person point of contact for new employee onboarding, end-to-end.
Partner directly with HR prior to a new employee’s first day to set up technical equipment and provide support to ensure new hires have all necessary working equipment from day one.
Support offboarding logistics.
Maintain HR records and internal documentation as needed.
Hire and manage Georgetown intern program