Executive Associate III

State of Maryland•Baltimore City, MD

12d•Onsite

About The Position

This is a Special Appointment position, and serves at the pleasure of the Appointing Authority. The Department of Commerce is seeking qualified applicants for the position of Executive Associate III to support the day-to-day activities and initiatives in the Office of the Secretary related to the overall mission of the agency.

Requirements

Graduated from an accredited high school or possess high school equivalency certificate
Three (3) years of administrative staff or professional work experience
Proficiency in the use of Google Suite, Microsoft Office or other relevant software is required
Well-organized, self-motivated and able to work independently
Excellent interpersonal, written, and oral communications skills
Excellent office management and administrative skills
Able to establish and maintain effective working relationship with high level public and private sector officials
Handle multiple concurrent and high priority tasks
Aptitude for detailed work
Good work and attendance record

Nice To Haves

Experience in state government and procurement
Experience with Financial Management Information System (FMIS)
Experience providing direct administrative support to executive-level leadership, including calendar logistics and meeting coordination.
Experience providing guidance & responding to inquiries from external/internal customers.

Responsibilities

Manage, coordinate, and expedite administrative tasks
Schedule appointments
Greet visitors
Prepare briefings, correspondence and reports
Compile data
Make travel arrangements
Maintain files
Process invoices and procurement requests
Conduct web-based research and assist with website management tasks
Manage the document workflow and archival system using Salesforce
Assist with special projects and provide ongoing maintenance of these projects which may include data base entry and interaction with other federal, state, and local government agencies and officials including the Governor’s office, Cabinet Secretaries and head of Independent State Agencies, members of the General Assembly and of the Congressional delegation.