Executive Assistant

Bessemer Trust • New York, NY

9d • $120,000 - $140,000 • Hybrid

About The Position

The Executive Assistant will support the Chief Financial Officer (CFO) for Bessemer Trust, a family office overseeing more than $250 billion in assets for over 3,000 individuals and families of substantial wealth, and Bessemer Securities Corporation, a private family investment company founded in 1911 with a diverse portfolio. The Executive Assistant will provide seamless administrative support and serve as a liaison with key internal and external constituencies, requiring a clear understanding of the firm's priorities and the ability to build effective working relationships across departments and seniority levels. Success in this role demands unquestionable integrity, sound judgment in handling sensitive and confidential matters, and exceptional interpersonal and organizational skills. The ideal candidate brings excellent attention to detail, the ability to manage multiple projects simultaneously in a fast-paced environment, and a collaborative, solutions-oriented approach to their work.

Requirements

• Minimum 6–10 years of successful experience, preferably in a client-driven, technology, banking, or financial environment supporting senior executives
• Demonstrated ability to prioritize and manage multiple projects concurrently
• Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel) and Adobe
• Exceptional interpersonal and organizational skills; friendly and professional demeanor with strong verbal and written communication skills, a high level of accuracy, and responsiveness
• Excellent attention to detail and uncompromising commitment to quality and client service
• Proven ability to work well in and contribute to a team environment
• Flexibility to work overtime, sometimes with limited notice
• Ability to spend time in Woodbridge, NJ office as needed

Nice To Haves

• Bachelor's degree strongly preferred
• knowledge of Concur and DocuSign a plus

Responsibilities

• Handles highly confidential financial, organizational, and personnel-related information with discretion
• Manages very active calendars in Outlook, prioritizing conflicting scheduling needs to handle matters expeditiously
• Proactively tracks key deliverables, tasks, approvals, and deadlines on behalf of the CFO, while ensuring the CFO is well-informed on upcoming meetings, commitments, and responsibilities
• Supports the preparation, coordination, and distribution of materials for Board, Executive Committee, and other finance and leadership meetings
• Partners closely with Finance, Legal, HR, Compliance, and other internal teams on time-sensitive requests
• Coordinates internal and external meetings, including reserving conference rooms, setting up videoconferencing, catering, and making restaurant reservations; assists with onsite and/or offsite meeting logistics and location
• Plans and arranges travel in Concur for air, hotel, and transportation; prepares expense reports; and provides itineraries, agendas, and relevant background information for associated meetings
• Handles incoming calls, assesses the urgency of situations, and determines necessary involvement of managers or other members of the senior management team
• Attends meetings, produces the agenda, takes notes, and follows up on decisions and action items as needed
• Transforms draft presentations — given as rough PowerPoint slides or written notes — into polished slides using standardized templates, incorporating bullets, diagrams, pictures, and multimedia
• Assists with invoice processing, vendor coordination, budget tracking, or other finance-related administrative tasks as needed

Benefits

• Competitive base salary plus discretionary annual bonus for select positions
• A 401(k) plan with a generous annual profit-sharing contribution
• Personalized development and career opportunities, including tuition reimbursement support
• Comprehensive medical, dental, and vision plans with zero contributions for employee coverage
• Employee assistance (EAP) and wellness programs
• Paid time off and paid parental leave
• Employer-paid life insurance and short- and long-term disability coverage
• Legal services and financial wellness plans at no cost to employees

What This Job Offers

• Job Type: Full-time
• Career Level: Executive