Executive Assistant

Albemarle•Houston, TX

1d•Onsite

About The Position

The Executive Assistant is responsible for providing high-level executive and administrative support to Ketjen’s Chief Executive Officer and members of the Ketjen Leadership Team. This role is critical in enabling executive effectiveness through proactive calendar and travel management, coordination of leadership meetings and events, preparation of executive communications and presentations, and seamless day-to-day operational support. This role reports directly to the CEO and is based at the Clear Lake office (Houston, TX). The ideal candidate will bring a blend of executive presence, exceptional organizational capability, sound business judgment, discretion, and a proactive, solutions-oriented mindset, along with a passion for contributing to a dynamic, values-driven organization.

Requirements

Minimum 7+ years of relevant experience providing executive-level administrative support to senior leaders in a complex or global business environment
Bachelor’s degree in Business Administration, Communications, or related field, or equivalent combination of education and experience
Proven ability to manage multiple priorities, exercise sound judgment, and operate with a high level of professionalism and discretion
Exceptional written and verbal communication skills, including the ability to create polished executive-level correspondence and presentations
Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel
Strong alignment with Ketjen’s core values: curiosity, care, collaboration, humility, accountability, and integrity

Nice To Haves

Experience in a private equity-backed, manufacturing, industrial, or global matrixed organization
Demonstrated success managing executive operations, coordinating complex schedules, and supporting strategic leadership initiatives
Proven ability to anticipate needs, solve problems proactively, and build trusted relationships across internal and external stakeholder groups

Responsibilities

Provide high-level administrative support to the CEO, including complex calendar management, meeting prioritization, and coordination of shifting business demands
Provide executive support to members of the Ketjen Leadership Team, including scheduling, coordination, and administrative assistance as needed
Coordinate domestic and international travel arrangements, including itineraries, accommodations, logistics, and expense reporting
Serve as a trusted liaison between executive leadership and internal/external stakeholders, representing executive leadership with professionalism and discretion
Prepare, edit, and format executive presentations, reports, correspondence, and leadership communications with a high degree of accuracy and professionalism
Organize leadership meetings, executive offsites, and special events, including agenda preparation, meeting logistics, materials coordination, and follow-up tracking
Anticipate executive needs, proactively identify challenges, and implement solutions that improve efficiency and executive operations
Manage confidential and sensitive business matters with the highest level of integrity and discretion
Support strategic initiatives and special projects on behalf of executive leadership
Build strong working relationships across all levels of the organization to facilitate collaboration and effective communication
Establish and continuously improve administrative processes, systems, and tools that enhance organizational effectiveness and leadership support
Demonstrate flexibility and adaptability in a fast-paced, global business environment with evolving priorities