Lead, Executive Assistant

WeWork•New York, NY

12d

About The Position

The role of the Business Operations and Executive Assistant Lead is to optimize business operations, support Executive Team member(s) and their teams in a variety of functional areas. Your role as the Lead, Business Operations will be to work with Executive Leadership to drive strategic and scalable growth.

Requirements

3+ years professional experience in a business operations role
Work tactically, quickly and efficiently to support senior leadership.
A proven problem solver and able to make creative, forward-looking decisions.
Excellent Microsoft Excel and Powerpoint skills (as well as Google Sheets and Google Slides).
Excellent project management skills.
Excellent communication skills and ability to manage complex projects with many cross-functional stakeholders.
Ability to work with executives and senior stakeholders.
Advanced verbal and written communication skills in English are required.

Responsibilities

Organize and manage complex calendars for Executive Team member(s).
Assist with travel arrangements and monthly expense reporting.
Coordinate meeting preparation and compile and distribute thorough meeting notes with clear action items and owners.
Prepare and distribute reports and provide administrative support for all business review meetings.
Trained to use Procore to explore improvement areas, capture high level action planning items, and tracking regional impact on department initiatives.
Host office hours for Executive Team member(s) and leadership team around member experience initiatives.
Collaborate with the HR team to ensure needs are met and internal approval processes, signatures, and local document management are being followed.
Lead team communications for Executive Team member(s), plan regional connection moments, communication channels and All Hands preparing agenda, deck, and recognition.
Control and assign the leadership T&E budget.
Collaborate with Executive Leadership and cross-functional teams on ad hoc projects.
Coordinate and deliver local directorship obligations across entity level admin, notary requirements, mailing, and meeting tracking.
Oversee company-level reporting, qualitative and quantitative mechanisms to facilitate actionable processes and solutions, and develop territory level KPIs.
Engage with teams to provide specific operational projects for Executive Team member(s)' portfolio and program-level leadership support when needed.
Manage cross-functional projects or initiatives; bring together important stakeholders and help drive decisions.