Executive Assistant

Matrix Medical Management•Bellaire, TX

19h

About The Position

Matrix Medical Management is seeking a full-time Executive Assistant to provide high-level, confidential, and strategic administrative support to the Office of the CEO. The role supports the President/CEO by managing executive schedules, coordinating complex travel and meetings, preparing communications and reports, conducting research, and serving as a liaison with board members, internal leadership, and external stakeholders. The Executive Assistant also supports external commitments, special projects, and cross-functional initiatives. The position requires exceptional discretion, professionalism, independent judgment, adaptability, and the ability to manage sensitive information and competing priorities in a fast-paced executive environment. Travel between company facilities and off-site locations may be required, and the schedule must remain flexible to accommodate executive and organizational needs.

Requirements

High school diploma or GED.
Two years of experience with executive leadership.
Ability to exercise exceptional discretion, diplomacy, and sound judgment when handling sensitive financial, personnel, proprietary, and strategic information.
Knowledge of executive-level administrative practices, office management, and organizational protocols.
Exceptional organizational and time-management skills, including the ability to manage competing priorities and deadlines in a fast-paced environment.
Advanced interpersonal and relationship-building skills for interacting with executives, board members, staff, and external partners.
Strong written and verbal communication skills, including drafting executive-level correspondence, reports, and presentations.
Proactive problem-solving, critical-thinking, and independent decision-making abilities.
Strong research, analytical, and information-gathering skills.
High degree of emotional intelligence, professionalism, and executive presence.
Ability to work independently with minimal supervision and collaborate effectively with a team.
Ability to adapt to changing priorities and business needs.
Commitment to providing a high level of internal and external customer service and responsiveness.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Ability to maintain a flexible schedule to accommodate executive and organizational needs.
Ability to travel between company facilities and off-site locations as required.
Successful completion of a background check and drug screening is a condition of employment.

Responsibilities

Provide comprehensive administrative support to the President/CEO, including managing a dynamic calendar, prioritizing appointments, and preparing for meetings and engagements.
Coordinate domestic and international travel, including itineraries, agendas, accommodations, and related documentation.
Prepare, draft, and edit executive correspondence, reports, presentations, meeting minutes, and briefing materials.
Serve as a liaison between the President/CEO and internal staff, board members, external partners, and key stakeholders.
Plan and coordinate logistics for internal and external meetings, events, and executive engagements.
Conduct research and analysis related to medical, operational, financial, and business initiatives to support executive decision-making.
Support the President/CEO’s external commitments, including leadership conferences, seminars, industry events, and organizational representation.
Maintain strict confidentiality and exercise sound judgment when handling sensitive information and communications.
Assist with special projects and cross-functional initiatives as assigned.
Perform other related tasks as needed.
Travel between company facilities and off-site locations as required to support executive and organizational needs.