AI- forward Executive Assistant to the Co-Founder CEO - Remote

HIKINEX•Palo Alto, CA

41d•Remote

About The Position

AI-Forward Executive Assistant to the Co-Founder & CEO (Remote and can travel to Palo Alto, couple of times a month). Join a profitable, fast-growing, AI-forward 130-person company headquartered in Palo Alto, California. This is a high-impact, high-trust role supporting the Co-Founder & CEO, with exposure to senior leadership, board members, investors, and global stakeholders. You’ll begin with full-scope executive support, then evolve the role by integrating AI tools and automation—building a scalable “human + machine” executive office.

Requirements

5+ years of experience as an Executive Assistant (supporting senior executives)
Proven ability to manage complex schedules across global time zones
Strong written and verbal communication skills
High level of discretion, judgment, and reliability
Experience with travel coordination, expense management, and executive operations
Comfortable working in fast-paced, high-growth environments

Nice To Haves

Experience supporting founders or C-level executives
Exposure to AI tools, automation, or workflow optimization
Background in tech, SaaS, or defense-adjacent industries

Responsibilities

Manage complex calendar, inbox, and priorities for the CEO
Coordinate internal and external meetings across multiple time zones
Prepare briefings, agendas, and follow-ups
Interface with executives, board members, investors, partners, and government stakeholders
Maintain professionalism and confidentiality in high-trust interactions
Handle travel planning, expense management, and logistics
Track action items and ensure timely execution
Provide scheduling, travel, and expense support to: A second co-founder (subsidiary CEO), Chief Revenue Officer (CRO)
Start with manual workflows to build deep context
Introduce secure AI tools to streamline repetitive tasks
Design and manage agentic workflows to scale executive operations