Executive Assistant to the CEO

Patreon•San Francisco, CA

2d•$129,500 - $175,000•Hybrid

About The Position

Patreon is seeking an Executive Assistant to support the CEO & Co-Founder and work closely with the Chief of Staff within the Office of the CEO. This role is responsible for providing high-touch support, including complex calendar management, communication drafting, travel coordination, and cross-functional coordination. The position is based in San Francisco and operates under a hybrid work model, requiring three days in the office per week.

Requirements

3-5 years EA experience supporting C-level executives in startup or high-growth environments
Experience supporting executives in both business and personal capacities, ideally including family office experience or close cross-functional partnership with a personal-side EA
Extremely organized and detail oriented
Exercises sound judgment, confidentiality and professionalism
Moves quickly without sacrificing efficiency or effectiveness
Prioritizes shifting demands with a high degree of accuracy and consistent follow up
Excellent written and verbal communication skills
Strong project management skills; able to build and run systems and processes independently
Ability to work autonomously
Ability to problem solve
Ability to think five steps ahead
Ability to create and maintain structure and processes
Advanced knowledge of business-related tools including (but not limited to) Google Suite, Slack, Notion, and AI tools, with strong AI fluency and a demonstrated ability to leverage AI to improve productivity

Responsibilities

Proactively manage complex calendars 3-6 months out, partnering closely with Biz Ops to ensure the CEO's calendar and the exec team's calendars stay aligned; maintain and adjust business rhythms as needed
Proactively communicate calendar updates and priorities to the Rhythm of Business (ROB) stakeholders (Business Operations, Executive Assistants, Communications teammates)
Maintain the CEO's inbox, draft correspondence
Work with the Chief of Staff to procure or create meeting agendas and presentations
Attend meetings, take notes, track action items and deliverables
Coordinate offsites and events for the Executive Team
Celebrate birthdays, anniversaries and new family member arrivals of Executive Team members
Coordinate all of the CEO's business travel and some personal travel, including bookings and logistics
Build and share quarterly/annual travel lookaheads with CEO's family office to support long-range planning
Maintain, organize, and code receipts, expenses, and reimbursements
Work with the Chief of Staff to create project management processes for cross-functional initiatives, building and maintaining systems that scale with the office
Coordinating activities, logistics and agendas for exec team offsites
Meeting coordination during company planning, annual reviews
Supporting monthly All Hands efforts
Special projects on an as-needed basis
Board meeting coordination and planning
Annual company kickoff (PKO) planning and support