Executive Assistant to C-Suite

Steamroller Animation•Mount Dora, FL

23h•Hybrid

About The Position

Steamroller Studios is seeking a detail-oriented, proactive Executive Assistant to serve as the operational backbone for three key leaders: our CEO, Chief of Original Content, and Business Development Executive. In this high-impact administrative position, your primary focus will be mastering dynamic multi-calendar scheduling and maintaining robust spreadsheet tracking systems. You will streamline daily executive operations, manage multi-time-zone logistics, and ensure seamless communication across internal studio departments and external industry partners. We are looking for an administrative power user who thrives in a fast-paced, virtual entertainment environment and excels at turning complex schedules and data into clear, actionable workflows. If you love behind-the-scenes orchestration and helping creative and business leaders stay organized, we would love to connect with you. This is a full-time position and has the option of working in-house or remote.

Requirements

High school diploma; Associate or Bachelor's degree preferred.
At least 3 years of experience in an executive assistant or high-level administrative role, ideally supporting multiple managers or C-suite executives.
Advanced proficiency with spreadsheets, including formulas, data organization, tracking systems, and visual presentation.
Exceptional calendar management, time management, and organizational skills with proven ability to balance competing executive priorities.
Self-directed, highly proactive, and capable of completing complex tasks without direct supervision.
Outstanding verbal and written communication skills with acute attention to detail.
Strong problem-solving abilities and a proactive approach to bottleneck prevention.
Proven ability to process, organize, and track large volumes of information and communications across multiple active projects.
Ability to draw connections among intel from various areas, pinpointing operational opportunities and predicting scheduling issues before they arise.
Excellent interpersonal skills to build rapport across all studio departments and collaborate smoothly with staff at various levels.
Fluency in English with strong written and verbal communication capabilities.

Nice To Haves

Prior experience working in the animation, video game, VFX, or entertainment media industries is a plus.
Direct experience with Google Workspace, Slack, Productive, Confluence, or similar tools is a strong plus.

Responsibilities

Manage complex calendars and heavy scheduling requests for three key executives: the CEO, Chief of Originals, and Business Development Executive.
Deeply comprehend the distinct priorities of each executive and the studio at large to make sound, proactive scheduling decisions.
Act as the primary administrative point of contact among executives, department managers, internal staff, clients, and external industry partners.
Build, maintain, and update accurate spreadsheets, tracking databases, and operational logs to monitor executive action items, business development pipelines, and department metrics.
Maintain timely and accurate information flow across all executive communication channels.
Handle sensitive, highly confidential executive, client, and studio information with absolute discretion.
Prepare meeting agendas, take detailed notes, and transcribe action items during executive and strategic client meetings.
Present excellent customer service and communication skills to external connections, prospective partners, and studio staff.
Organize, structure, and update studio documentation across cloud storage and knowledge management platforms.
Coordinate complex travel itineraries—including researching, vetting, and booking transportation, lodging, dining, and event logistics for executive travel.
Provide general, strict administrative support to ensure smooth day-to-day executive operations.
Contribute to team efforts and perform additional administrative tasks to support overarching studio goals as needed.