Executive Assistant – Strategy & Transformation & Rosslyn Site Executive

RTX•Arlington, VA

2d•$58,400 - $111,000•Hybrid

About The Position

As an Executive Assistant, you will provide high-level administrative support to the Executive Director of Strategy & Transformation, who also serves as the Rosslyn Site Executive. This position plays a critical role in enabling seamless daily operations, supporting both organizational transformation work and site-level leadership responsibilities. The ideal candidate will demonstrate exceptional professionalism, discretion, organizational capability, and the ability to operate effectively in a fast-paced, global environment.

Requirements

Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years relevant experience.
Experience with Microsoft Office applications, including Outlook (email and calendar), Word, Excel, Teams, and PowerPoint.
Experience coordinating travel and processing expense reports.
Prior experience supporting senior or executive-level leaders.
U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Nice To Haves

Experience supporting executive leaders and their leadership teams in a fast‑paced or matrixed organization.
Experience preparing written communications for employees or senior stakeholders.
Experience managing sensitive information with discretion and sound judgment.

Responsibilities

Manage complex and dynamic calendars for the executive leader and his direct reports, including conflict resolution and weekly calendar optimization.
Proactively manage email communications, ensuring visibility into high-priority items and coordinating actions across diverse stakeholders.
Coordinate domestic and international travel logistics, ensuring compliance with company policies and required documentation.
Prepare, submit, and track expense reports and invoices in alignment with company procedures.
Schedule, coordinate, and support virtual and in-person meetings, including agenda preparation, securing speakers, arranging conference rooms, catering, and technology support.
Draft, edit, and distribute team and employee-related communications, including emails, meeting summaries, and organizational updates.
Maintain and update team documentation, including distribution lists, presentations, shared files, Teams channels, organizational charts, and websites.
Serve as an on-site representative for the Site Executive, ensuring timely and accurate communication with employees and site partners.
Support coordination and execution of site-level events and activities, including leadership meetings, employee engagements, and operational reviews.
Order supplies, meals, and materials for staff meetings, leadership events, and Rosslyn site activities as needed.
Collaborate with administrative and operational teams across the site and enterprise to support an efficient and cohesive support infrastructure.
Assist in maintaining site-level documentation, compliance requirements, and communication channels that enable effective site leadership.