Executive Assistant

FORTNA•Atlanta, GA

24d•Onsite

About The Position

The Executive Assistant will assist members of the Executive Leadership Team with administrative tasks, the coordination of activities and the timely flow of information to and from the HQ office, management and coordination of calendars, and scheduling of corporate meetings such as Board of Director meetings, Operational meetings, etc. This role will be the first point of contact for members of the FORTNA Board of Directors and their administrative staff. This position will manage the person responsible for and ultimately take responsibility for applicable corporate vendor relationships, oversee the purchase, storage, and replacement of office supplies, route incoming mail, and other administrative and office tasks. This role will be responsible for assisting the Executive Leadership Team with large meeting scheduling, travel arrangements and T&L expense filing, calendar coordination, office event planning, etc.

Requirements

Associate degree in Business or a related field
At least ten years’ previous experience in administrative role supporting Executive Staff
Previous experience leading other office staff or administrative assistants
Previous experience communicating and coordinating with Board of Directors and their staff
Meticulous attention to detail with a complete focus on quality results and deliverables
Outstanding customer service focus
Strong verbal and written communication skills with the ability to maintain professional demeanor under pressure
Superior time management, organization and prioritization skills
Proficiency in Microsoft Word, PowerPoint, Outlook, and Excel sw tools
Demonstrated interpersonal, problem solving, continuous improvement mindset and project management skills
Must be self-motivated, able to work independently and practice great discretion with confidential information
Demonstrated ability to be a team player who will jump in and assist whenever you can to make team successful with a "can do" attitude
Ability to travel domestically and internationally
Ability to perform essential functions of the job

Nice To Haves

Bachelor’s degree
Previous experience working within Professional Services / Consulting firm

Responsibilities

Assisting the CEO and members of the Executive Team with correspondence, travel arrangements, expense report filing, screening of mail and phone calls, and maintaining ELT operating mechanisms/meetings.
Coordinating large meetings for Executive Team, including preparing agendas, assisting with and providing research and background information, developing content, and possible some creation of presentations.
Coordinating the calendars, meetings, travel, etc., for members of the Executive Leadership Team located in the Headquarters office.
Managing all administrative aspects of the CEO desk, including calendar coordination, travel, travel agendas, expense filing, contacting and coordination of communication with the FORTNA Board of Directors, etc.
Managing the individual(s) responsible for all aspects of front desk responsibilities including greeting of guests, customers, and employees; answering incoming calls in a timely manner; screening and directing calls per established protocol and opening and sorting incoming mail.
Ensuring adherence to office protocols (i.e., security, signage, etc.)
Maintaining acceptable levels of general office supplies; ordering additional supplies and special-order items as needed; ensuring that office supplies are maintained in an organized manner.
Maintaining orderliness of office kitchen area and conference rooms located in the building.
Coordinating office machine maintenance, coffee service, and Fed Ex/UPS Shipping to/from the Atlanta office.
Ordering corporate gifts (i.e., flowers, etc.) on an as needed basis for Associates, business partners, Clients, etc.