Executive Assistant

Johnson & Johnson Innovative Medicine•Miami, FL

12d•$60,000 - $108,000•Onsite

About The Position

We are searching for the best talent for an Executive Assistant in Miami, FL. Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

Requirements

A High School diploma is required; an Associate or Bachelor's degree is preferred
A minimum of 6 years related experience
Advanced skills in writing, reading and speaking in English and Spanish or Portuguese
Excellent verbal and written communication skills, with outstanding interpersonal skills
Proficiency in Microsoft Office programs (Teams, Word, Excel, PowerPoint, and Outlook)
Proficiency with communication tools and portal technology (Our Source, Zoom, SharePoint, Workday and Concur sites) is required.
Demonstrate discipline, organization and positive "can do" attitude.
Capable of working well in a dynamic environment.
Good interpersonal relationships and a team player

Responsibilities

Supervise and coordinate overall administrative activities for Janssen International Vice President.
Manage and maintain executive's schedule (VP).
Travel arrangement such as: issue the ticket using approved agencies, book hotels, set up ground transportation and fill out the subscription for Congresses as needed.
Prepare expense reports through with documentation for IVP as needed.
Support in Procurement process, working with internal systems to create vendors, open requests for purchase orders, pay vendors and process invoices.
Collect, prepare information and reports for management use.
Prepare all logistics of meetings and events, internal and external, including invitations, venues, meals, booking of hotels and transportation, visual equipment.
Interacts with other administrative teams, as well as leaders and cross-functional stakeholders in the organization to deliver on IVP business needs.
Collaborate with a small group of administrative assistants, securing deployment of company policies, sharing relevant information, manage vacation schedule and leaves of absence to secure business continuity and appropriate business support.
Training the new assistant members.

Benefits

medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.
consolidated retirement plan (pension) and savings plan (401(k)).
long-term incentive program.
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Condolence Leave – 30 days for an immediate family member: 5 days for an extended family member
Caregiver Leave – 10 days
Volunteer Leave – 4 days
Military Spouse Time-Off – 80 hours