Executive Assistant

Ciena • Montreal, QC

28d • Hybrid

About The Position

As the global leader in high-speed connectivity, Ciena is committed to a people-first approach. Our teams enjoy a culture focused on prioritizing a flexible work environment that empowers individual growth, well-being, and belonging. We’re a technology company that leads with our humanity—driving our business priorities alongside meaningful social, community, and societal impact. At Ciena, we help our customers build adaptive networks that anticipate, adapt, and scale to meet the demands of a digital‑first world. As a Senior Executive Assistant supporting a senior leader within our Global Products and Supply Chain organization, this role offers a unique opportunity to operate at the center of strategic decision‑making, enable global collaboration, and contribute directly to the success of an innovative, high‑growth technology company. This is a highly visible role for an experienced executive partner who thrives in a fast‑paced, dynamic environment and values trust, impact, and excellence. How you will make an impact: • Serve as a trusted strategic partner to a Senior Executive, enabling focus, efficiency, and effective decision‑making across a global organization • Build strong relationships with senior leaders and their teams across product line management, supply chain, systems engineering, research and development, finance, marketing, sales, human resources, information technology, and legal • Coordinate and facilitate complex internal and external meetings, including large‑scale forums such as quarterly operations reviews, ensuring alignment, preparation, and seamless execution • Lead end‑to-end executive calendar management, prioritizing customer, partner, and internal engagements to optimize time and outcomes • Manage complex domestic and international travel logistics across multiple time zones with precision and foresight • Establish an effective working rhythm with the executive, ensuring real‑time communication, proactive anticipation of needs, and timely follow‑through on commitments • Provide local office and event support for visiting executives, customers, and internal stakeholders, including meeting logistics and on‑site coordination

Requirements

• 5+ years of experience supporting senior‑level executives in a fast‑paced, global business environment
• Exceptional written and verbal communication skills with a high degree of professionalism and discretion
• Demonstrated ability to operate independently with strong business judgment and confidentiality
• Proven ability to anticipate needs, prioritize effectively, and manage competing demands
• Strong collaboration, problem‑solving, and organizational skills
• Proficiency in Microsoft Office
• Flexibility to accommodate variable work hours based on business needs

Nice To Haves

• Experience supporting executives in technology, product, or supply chain organizations
• Exposure to international business environments and cross‑cultural collaboration
• Experience coordinating complex, multi‑time‑zone travel
• Familiarity with Workday or Oracle

Responsibilities

• Serve as a trusted strategic partner to a Senior Executive, enabling focus, efficiency, and effective decision‑making across a global organization
• Build strong relationships with senior leaders and their teams across product line management, supply chain, systems engineering, research and development, finance, marketing, sales, human resources, information technology, and legal
• Coordinate and facilitate complex internal and external meetings, including large‑scale forums such as quarterly operations reviews, ensuring alignment, preparation, and seamless execution
• Lead end‑to-end executive calendar management, prioritizing customer, partner, and internal engagements to optimize time and outcomes
• Manage complex domestic and international travel logistics across multiple time zones with precision and foresight
• Establish an effective working rhythm with the executive, ensuring real‑time communication, proactive anticipation of needs, and timely follow‑through on commitments
• Provide local office and event support for visiting executives, customers, and internal stakeholders, including meeting logistics and on‑site coordination

Benefits

• Ciena offers a comprehensive benefits package, including medical, dental, and vision plans, participation in 401(K) (USA) & DCPP (Canada) with company matching, Employee Stock Purchase Program (ESPP), Employee Assistance Program (EAP), company-paid holidays, paid sick leave, and vacation time.
• We also comply with all applicable laws regarding Paid Family Leave and other leaves of absence.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees