Executive Assistant

MNP•Ottawa, ON

9h•CA$50,000 - CA$80,000•Hybrid

About The Position

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Executive Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients, as well as one to multiple executives. As a trusted advisor, you’ll ensure the efficient and effective operation of our business. MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Requirements

3-5 years of experience supporting one to multiple executives in an executive assistant role
Excellent organizational and time management skills
Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and MS Teams; familiarity with SharePoint is an asset
Ability to pivot and/or prioritize multiple projects and deadlines efficiently and accurately
Sound judgment when dealing with unexpected changes or ambiguity
High degree of initiative, confidence, and attention to detail

Nice To Haves

Experience in a professional services environment preferred

Responsibilities

Coordinate and schedule internal and external meetings, events, and travel arrangements
Manage executive calendars and email communication
Prepare agendas, take minutes, and distribute accordingly
Enhance client relationships through prompt communication and addressing queries and managing and updating accounts in the CRM platform
Review, modify, and prepare documents, reports, and presentation
Facilitate communication to and from leaders across the Firm
Prepare and submit expense reports
Maintain electronic and paper filing systems
Provide backup support during absences and collaborate with other team members
Contribute to process improvements and new ideas