Executive Assistant

TitanFile Inc.•Toronto, ON

15d•CA$60,000 - CA$70,000

About The Position

TitanFile is an award-winning solution enabling secure, efficient exchange of confidential files. As the easiest, most secure file sharing service available, we’re transforming how businesses interact with their clients, pushing the boundaries of productivity, security, and compliance. Our mission is to set the standard for secure client communication and collaboration. At TitanFile, talented individuals thrive in an environment that removes barriers to innovation. We seek out innovative minds and offer them the freedom to make significant impacts.

Requirements

University degree (bachelor).
Minimum of 3 years in an executive assistant, administrative assistant, or operations role in SaaS environments or corporate professional services.
Fluent in English.
Self-starter with the ability to learn and ramp quickly, and highly determined to figure things out as you go.
Execution-oriented with a passion to work in a fast-paced startup environment.
A proven track record in managing executive support and operations effectively.
Excellent communication skills, with the ability to engage at all organizational levels.
Strong organizational skills, with the ability to manage multiple executives and balance competing priorities.
Passion for technology and a strong desire to actively contribute to a team.
Strong computer skills, including Microsoft Word, PowerPoint, Excel, and Google Workspace.
Excellent verbal and written communications skills to be able to interact effectively at all levels of an organization including with Office Managers, IT Directors, and C-level executives.
Strong business acumen and polished and professional presentation skills.
Absolute discretion and high emotional intelligence when handling confidential and proprietary data.

Responsibilities

Own and optimize complex, rapidly changing executive calendars, prioritizing conflicting meeting requests to protect leadership time for core strategic initiatives.
Prepare executives for internal and external meetings by organizing agendas, compiling background briefs, and handling critical action-item follow-ups.
Act as a professional liaison and gatekeeper, managing correspondence with clients, partners, service providers, and internal teams.
Coordinate seamless domestic and international travel arrangements, including detailed itineraries, flights, and accommodations.
Manage monthly executive expense tracking and financial reporting.
Collaborate on maintaining a vibrant team culture by organizing office socials, team lunches, milestones, and collaborative office perks.
Serve as the primary point of contact for aligning internal TitanFile teams with executive projects and administrative resources.
Spearhead special ad-hoc projects, assist with drafting high-level internal presentations, and support cross-functional tech initiatives as needed.