Executive Assistant (3-Month Temporary Role)

Pressed•Culver City, CA

1d•Hybrid

About The Position

The Executive Assistant reports to the Chief Sales Officer (CSO) and provides dedicated support to the CSO and Chief Marketing Officer (CMO), as well as calendar support for the SVP of Sales. The role manages calendars, travel, expenses, executive presentations, and leadership and company-wide meeting coordination so executives can focus on growing Pressed. The organization and role are evolving, and responsibilities may evolve with them. This is a three-month, full-time temporary role with the opportunity to convert to a permanent position. The position requires working in the Culver City, California office at least three days per week, with occasional travel to offsites and sales meetings and flexibility for time-sensitive needs outside standard hours.

Requirements

At least 5 years of experience as an Executive Assistant supporting C-level executives.
Advanced proficiency in PowerPoint, Excel, and Outlook.
Demonstrated proficiency with AI tools such as Claude, ChatGPT, or Copilot, and ability to adopt new software quickly.
Ability to work effectively in evolving situations with flexibility and positivity.
Proven ability to support multiple executives and manage competing priorities discreetly and accurately.
Excellent written and verbal communication skills, extraordinary attention to detail, and responsiveness.
Flexibility for occasional travel to offsites and sales meetings and for time-sensitive needs outside standard hours.
Ability to work at least 3 days per week in the Culver City, California office.
Must be legally authorized to work in the United States without restriction.

Nice To Haves

Experience in CPG food and beverage or wellness, and a passion for health and wellness.
Experience with Teams, Slack, and Smartsheet.
Expertise in Outlook and Monday.com.

Responsibilities

Manage and prioritize complex calendars for the CSO, CMO, and SVP of Sales, including scheduling, rescheduling, and protecting focus time.
Plan and coordinate domestic and international travel, including itineraries, accommodations, and meeting logistics.
Track and prepare expense reports, reconcile credit card statements, and assist with Sales and Marketing budget management.
Draft, proofread, and edit correspondence, presentations, and internal and external communications.
Prepare meeting agendas, materials, and presentations in advance, ensuring executives are briefed.
Help keep meetings on track and on time.
Develop a process for capturing meeting notes, tracking action items, and following up to ensure timely completion.
Organize and coordinate leadership offsites, sales meetings, marketing launch events, and team-building activities.
Work with third-party companies and vendors to ensure seamless meeting execution.
Support cross-functional initiatives and projects involving Sales, Marketing, Operations, Product Development, and Finance.
Maintain systems for tracking key projects, deadlines, and deliverables.
Anticipate operational bottlenecks and recommend process improvements.
Serve as a liaison for internal and external stakeholders, ensuring timely communication and follow-up.
Partner with Sales and Marketing leadership to streamline workflows and improve team productivity.
Handle sensitive company, personnel, and strategic information confidentially, using sound judgment when managing competing priorities and confidential matters.