Executive Assistant

AB InBev | Growth Group•New York, NY

3d•$82,400 - $97,850•Onsite

About The Position

AB InBev is the leading global brewer and one of the world’s top 5 consumer product companies. With over 500 beer brands we’re number one or two in many of the world’s top beer markets: North America, Latin America, Europe, Asia, and Africa. ABI’s Growth Division is the center of innovation and tech development within ABI, which is driving ABI’s growth by developing innovations for the core beer business and creating new hyper-growth tech businesses. ABI Growth includes the following business lines: BEES (our business-to-business e-commerce and SaaS business, also focused on new technologies), TaDa and Ze Delivery (our direct-to-consumer e-commerce businesses), and several other high-tech divisions, including fintech and venture capital. Highly organized and detail-oriented Executive Assistant to support 3-4 Global VPs, enabling leaders to operate at scale by ensuring best-in-class administrative and operational support. This role is focused on driving efficiency through exceptional calendar management, coordination of key routines, and seamless execution of day-to-day logistics. The ideal candidate brings agility, responsiveness, and strong attention to detail, with the ability to manage complexity across global time zones while maintaining a high standard of quality and discretion.

Requirements

Experience in an Executive Assistant or administrative support role, ideally supporting senior leaders
Strong organizational and time management skills, with the ability to manage multiple priorities with accuracy
High attention to detail and commitment to delivering quality work
Strong communication skills and a professional, service-oriented mindset
Ability to operate effectively in a fast-paced, global environment across multiple time zones
Proficiency in Microsoft Office (Outlook, PowerPoint, Excel) and scheduling tools
Reliable, responsive, and able to execute tasks with minimal oversight
High level of integrity and discretion when handling sensitive information

Responsibilities

Own and manage complex calendars across multiple senior leaders, ensuring optimal prioritization, efficient scheduling, and alignment across time zones
Coordinate logistics for core leadership routines (e.g., team meetings, business reviews, town halls), ensuring smooth execution
Manage domestic and international travel arrangements, including detailed itineraries and real-time adjustments
Support meeting preparation through agenda coordination, scheduling, and note-taking as needed
Track and manage expenses, invoices, and budget-related administrative processes
Serve as a reliable point of contact for scheduling and coordination across internal and external stakeholders
Maintain organized systems for documents, communications, and key materials
Ensure timely follow-ups on administrative actions and deadlines
Handle confidential information with professionalism and discretion