Executive Assistant - Population Health

University Health

5d•Onsite

About The Position

The Executive Assistant – Population Health provides high-level administrative, operational, and project coordination support to departmental personnel responsible for population health, community engagement, health equity, and community-based healthcare initiatives. The role supports strategic operations, executive communications, community engagement, and cross-functional coordination in partnership with executive and population health leadership, community stakeholders, and external partners. The position coordinates meetings, community initiatives, operational workflows, executive communications, and special projects related to population health and community wellness programs. It requires strong organization, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant contributes to the operational success of population health initiatives through administrative coordination, stakeholder engagement support, and communication management.

Requirements

Associate’s degree, or a high school diploma combined with equivalent work experience.
Minimum of 4 years of executive assistant, administrative coordination, or advanced administrative support experience.
Excellent written, verbal, organizational, and interpersonal communication skills.
Ability to manage multiple priorities, deadlines, and confidential information in a fast-paced environment.
Professionalism and ability to interact effectively with executive leadership, healthcare professionals, community partners, and external stakeholders.
Advanced proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook, and virtual communication platforms.
Strong organizational, project coordination, and problem-solving skills.
Ability to work independently while supporting collaborative team operations.

Nice To Haves

Bachelor’s degree in Business Administration, Healthcare Administration, Public Health, Communications, or a related field.
Experience supporting healthcare, population health, community engagement, or nonprofit leadership teams.
Experience coordinating executive meetings, community events, or cross-functional projects.
Experience with budget coordination, reporting, and project tracking systems.

Responsibilities

Provide advanced administrative support to leadership overseeing population health, community health strategies, and community engagement initiatives.
Manage executive calendars, meeting schedules, travel arrangements, correspondence, and workflow coordination for leadership teams.
Coordinate internal and external meetings, including agendas, presentations, meeting materials, minutes, logistics, audiovisual needs, and follow-up activities.
Support day-to-day operational activities and administrative workflows across population health and community strategy departments.
Input and maintain corporate Marketing and Public Relations policies.
Assist with coordination of strategic initiatives, community-based projects, outreach activities, and organizational partnerships supporting population health goals.
Support operational tracking, scheduling, documentation, and communication for community engagement programs, leadership committees, and collaborative initiatives.
Prepare reports, presentations, dashboards, spreadsheets, and executive briefing materials related to population health initiatives and operational priorities.
Assist leadership with budget tracking, invoice processing, reimbursement requests, record management, and administrative project support.
Serve as an administrative liaison between leadership teams, healthcare partners, community organizations, academic institutions, civic leaders, and external stakeholders.
Coordinate logistics and communications for community meetings, public events, strategic partnerships, and outreach activities.
Support management of community engagement requests, committee activities, and leadership participation in external initiatives and events.
Assist with onboarding coordination and administrative support for new team members and department operations.
Draft and manage professional correspondence, meeting summaries, presentations, and organizational communications.
Maintain organized filing systems, electronic records, operational documentation, and confidential materials in accordance with organizational standards.
Use technology platforms, communication tools, and administrative systems to support departmental operations and workflow management.
Support collaborative communication and coordination across interdisciplinary departments and leadership teams.
Promote quality improvement, staff and patient safety, and cultural diversity through department operations and personal performance.