Executive Assistant

Pancare of Florida Inc•Panama City, FL

3d•$20 - $25•Onsite

About The Position

PanCare of Florida is seeking a friendly and detailed-orientated Executive Assistant to join their team. This role will provide a high level of administrative and organizational support for the Chief Executive Officer and Executive Team. This position is onsite at their Panama City Corporate office.

Requirements

At least 3 years of progressively responsible administrative experience
At least 3 years of supporting Senior Leaders and/or Executives
At least 1 year of managing calendars, travel, meetings, correspondence, and confidential information
Excellent customer service, telephone, verbal, and written communication skills

Nice To Haves

Associate degree in Business Administration, Office Administration or a related field
At least 5 years of supporting administrative experience
Experience supporting a Board of Directors or governing body
Experience in a healthcare, nonprofit, or community-based organization

Responsibilities

Provide administrative support to the CEO and Executive Team, with assignments from the CEO receiving first priority.
Coordinate administrative support for the CEO at their direction, including scheduling, correspondence, meeting preparation, document management, and follow-up activities.
Serve as the primary receptionist for the Corporate Office by greeting visitors, determining the purpose of visits, notifying appropriate staff, and maintaining a professional reception area.
Assist with planning and coordinating company events, executive meetings, Board functions, employee activities, and other organizational events, including scheduling, venue coordination, catering, supplies, communications, registration, setup, and follow-up.
Answer, screen, and route incoming telephone calls; provide general organizational information and accurately document messages.
Coordinate Board meetings, prepare and distribute Board packages, maintain Board-related records, and assist with meeting logistics and follow-up.
Arrange executive travel, lodging, itineraries, registrations, and expense reimbursement documentation.
Monitor executive correspondence and assist with drafting routine communications at the direction of the CEO or other executives.
Receive, date-stamp, sort, and distribute incoming mail, packages, deliveries, and time-sensitive documents.
Coordinate outgoing mail, courier services, and shipping needs.
Monitor and order Corporate Office supplies and maintain appropriate inventory levels.
Coordinate conference-room schedules, meeting-room readiness, and general Corporate Office administrative needs.
Maintain visitor logs and follow applicable building access, confidentiality, and security procedures.
Coordinate reception coverage with designated backup staff when attending meetings, assisting executives away from the reception area, or taking scheduled breaks.
Maintain strict confidentiality regarding Board, executive, employee, patient, financial, legal, and organizational matters.
Perform other duties as assigned to support business operations.