Executive Assistant

Pampered Chef•Addison, IL

19d•Hybrid

About The Position

We are seeking someone who finds value in a long-term career choice of being an Executive Assistant and delivering with excellence. You’ll partner closely with our executives, providing proactive and strong operational support. You will need to handle a wide range of administrative support tasks and juggle diverse responsibilities while ensuring our executives’ time and priorities are optimized. This role will support some combination of the five Officers on our executive team, including the CEO. This role plays a critical role in driving efficiency, organization, and effectiveness across the business. Additionally, there will be system and project coordination as well as coworker meeting and event support on a day-to-day basis.

Requirements

Calendar Management Proficiency: Understand executive priorities and optimize schedules for efficiency and effectiveness.
Communication Skills: Communicate clearly, professionally, and proactively in all forms — written, verbal, and digital — to ensure alignment and clarity.
Organizational Excellence: Stay several steps ahead in managing tasks, meetings, documents, and communications with flawless attention to deadlines and details.
Attention to Detail: Prepare and review all work — emails, schedules, reports, and materials — meticulously to ensure precision and completeness.
Technological Proficiency: Quickly learn and expertly navigate office technology, platforms, and tools to enhance support and streamline processes.
Professionalism: Exhibit a professional appearance and presence while handling sensitive and confidential information with the highest level of integrity.
Team Spirit: Collaborate seamlessly with a small, high-performing team, fostering a culture of support, trust, and accountability.
Accountability: Take full ownership of responsibilities and deliver high-quality results consistently, solving problems proactively and independently.
Self-Starter: Proactively anticipate needs, take initiative, and drive even the smallest projects through to successful completion without close supervision.
Desire for a Fast-Paced Environment: Thrive in a dynamic setting with multiple demands, shifting priorities, and a commitment to excellence.
Education: Bachelor’s degree preferred but not required. Coursework or related experience in business, accounting, or finance is a plus but not required.
Experience: 6-8 years of executive administrative experience supporting executives or C-suite senior leaders.
Project management or event planning experience is encouraged but not required.

Nice To Haves

AI Fluency: Preferred experience leveraging generative AI and automation tools to streamline workflows, synthesize information, and amplify executive productivity.

Responsibilities

Exercise a high level of discretion, maturity, and confidentiality in all interactions.
Heavy calendar management — manage meetings, travel, time out of office, key company meetings, and special events while prioritizing based on executive and company goals.
Develop and assist with the preparation of Board presentation materials and executive summaries.
Prepare, submit, and track travel and expense reports accurately and on time
Plan and coordinate events for company coworkers, including creation and distribution of invitations/calendar appointments, agendas, and meeting materials, and manage logistics.
Event coordinator for select coworker events such as team lunches, coworker appreciation events, etc.
Prepare and edit correspondence, communications, and other team/company-wide messages; make independent decisions regarding level of priority and delegate when appropriate.
Monitor, respond to, and distribute individual and group communications.