Executive Assistant

OSTTRA • New York, NY

12d • Hybrid

About The Position

The Executive Assistant will be a critical day-to-day partner to the Head of CERA Research and Advisory and other Opco members as needed in providing personalized and anticipatory administrative support. This role requires exceptional judgment, discretion, and organizational ability to manage complex calendars, coordinate global travel and meetings, support executive communications, and help drive day-to-day operating efficiency across a fast-paced, highly visible leadership environment.

Requirements

• A minimum of 10+ years of administrative experience with prior experience as an executive assistant supporting C-Suite, President or direct report to the CEO at a large, global organization.
• Demonstrated ability to use judgment, discretion, and maintain confidentiality on sensitive issues.
• Strong experience in scheduling and managing a complex, demanding, and constantly changing schedule
• Experience with planning international travel and completing related expenses.
• Experience scheduling meetings (virtual, onsite, offsite) within various time zones.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong written and verbal communication skills.
• Experience working a matrixed and corporate environment
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficient in Microsoft Teams, Google Meet, Zoom and other virtual meeting platforms.

Nice To Haves

• Strategic thinking ability with experience in fast-paced environments
• Experience leveraging AI solutions and tools to enhance administrative support models
• Experience collaborating effectively with others and understanding project timelines and priorities
• Outgoing, creative, and adaptable problem-solver who can work independently and take initiative
• High degree of maturity, integrity, and professionalism with ability to cultivate these qualities in collaborative relationships

Responsibilities

• Manage complex, frequently shifting calendars for multiple senior executives, including prioritizing requests, resolving conflicts, and ensuring alignment across internal and external stakeholders.
• Arrange seamless business travel with attention to personal preferences, visa requirements, and contingency planning for schedule disruptions
• Plan and execute high level executive meetings, leadership reviews, town halls, offsites, and other business events, including scheduling, agenda coordination, materials preparation, logistics, and follow-up actions.
• Prepare, format, and manage high-quality presentations, correspondence, reports, and other executive materials with a high degree of accuracy and professionalism.
• Serve as a trusted point of coordination across senior leaders, finance partners, and broader stakeholders, handling sensitive and confidential information with discretion.
• Track priorities, deadlines, and follow-up items to help ensure timely execution of key business activities and leadership commitments.
• Support invoice processing, expense management, purchase orders, and other administrative workflows in accordance with company policies.
• Help drive operating efficiency by improving administrative processes, anticipating needs, and identifying opportunities to streamline support for the executives and their teams.
• Support New York based leadership meetings, executive visits, events and local Energy engagement initiatives.

Benefits

• Health care coverage designed for the mind and body.
• Generous time off helps keep you energized for your time on.
• Access a wealth of resources to grow your career and learn valuable new skills.
• Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs.
• Best-in class benefits for families.
• Retail discounts
• Referral incentive awards

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed