(USA) Executive Assistant

Walmart • Hoboken, NJ

3d • Onsite

About The Position

We’re looking for a highly organized, proactive administrative professional to support leadership in the Walmart Connect space and help keep day-to-day operations running smoothly in a fast-paced, dynamic environment. In this role, you’ll coordinate travel, manage complex calendars, create clear communications, and support reporting and financial administration—while serving as a trusted point of contact for internal and external partners.

Requirements

• Bachelor’s degree in Business Administration, Engineering, Operations, or related field OR 2 years’ experience in operations, project management, or related area.

Nice To Haves

• Microsoft Office Masters: Business Administration, Masters: Computer Engineering, Masters: Operations Management
• Project Management - Project Management Professional - Certification

Responsibilities

• Manage leadership calendars and meetings by scheduling across teams, anticipating prep time, reserving rooms, and prioritizing requests to ensure the right stakeholders are included.
• Secure domestic and international travel needs, plan and coordinate large-scale meetings for division ensuring technology and logistics are covered.
• Draft and manage communications by preparing emails and updates on behalf of leaders, following up on requests, and triaging incoming messages to drive timely resolution.
• Support reporting and financial processes by collecting and compiling data, maintaining reports/templates, processing invoices and expense reports, and protecting confidential information.
• Serve as a key support partner to leadership by filtering requests, resolving issues, coordinating across stakeholders, and mentoring or partnering with other assistants as needed.
• Drive continuous improvement and compliance by applying best practices, adapting quickly to shifting priorities, and modeling company values and ethical standards.
• Acting as a source of local knowledge and support leadership and associates as they visit the area for critical meetings.
• Demonstrates engagement and commitment to the team developing others through feedback coaching mentoring and developmental opportunities and recognizes others contributions and accomplishments.
• Builds strong and trusting relationships with team members and business partners works collaboratively to achieve objectives communicates with impact and listens attentively to a range of audiences and demonstrates energy and positivity for own work.
• Maintains and promotes the highest standards of integrity ethics and compliance models the Walmart values and leads by example to foster our culture supports Walmarts goal of becoming a regenerative company by making a positive impact for associates customers and the world around us eg creating a sense of belonging eliminating waste participating in local giving.
• Follows the law our code of conduct and company policies and encourages others to do the same supports an environment where associates feel comfortable sharing concerns reinforces our culture of non-retaliation listens to concerns raised by associates and takes action acts with accountability for achieving results in a way that is consistent with our values.
• Is consistently humble selfaware honest and transparent.
• Delivers results while putting the customer/member first and applying an omni-merchant mindset and acts with an Every Day LowCost mindset to drive value and Every Day Low Prices for customers/members.
• Adopts a broad perspective that considers data analytics customer/member insights and different parts of the business when making plans.
• Consistently raises the bar and seeks to improve demonstrates curiosity and a growth mindset seeks feedback asks thoughtful questions supports innovation and intelligent risk taking and exhibits resilience in the face of setbacks.
• Implements and supports continuous improvements and willingly embraces new digital tools and ways of working.

Benefits

• Competitive pay
• Performance-based bonus awards
• Medical coverage
• Vision coverage
• Dental coverage
• 401(k)
• Stock purchase
• Company-paid life insurance
• PTO (including sick leave)
• Parental leave
• Family care leave
• Bereavement
• Jury duty
• Voting
• Short-term disability
• Long-term disability
• Company discounts
• Military Leave Pay
• Adoption and surrogacy expense reimbursement
• PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes.
• Live Better U is a Walmart-paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive