Executive Assistant to Founder

Fictiv

6d • $75,000 - $90,000

About The Position

MISUMI Americas is seeking a highly capable, proactive Executive Assistant to serve as a trusted partner to its Founder. Beyond traditional administrative support, the role helps ensure the Founder’s time, energy, and attention are focused on the most important priorities. The position requires bringing structure to a fast-paced environment, tracking critical tasks through completion, and supporting the Founder’s effectiveness and productivity. The Executive Assistant manages competing priorities, facilitates clear communication, and works with autonomy, discretion, and sound judgment.

Requirements

• Proven experience supporting an individual, Founder, or executive in a similar role.
• Experience managing complex scheduling, travel, and logistics across multiple priorities.
• Experience handling confidential information, personal logistics, and ad hoc requests with discretion.
• Highly organized and detail-oriented, with the ability to anticipate needs proactively.
• Ability to thrive in a fast-paced, dynamic, and highly personalized environment.

Nice To Haves

• Strong background in event planning, hospitality, or private client services.

Responsibilities

• Manage and optimize the Founder’s calendar, aligning priorities, commitments, and time-sensitive decisions.
• Coordinate communications on behalf of the Founder, including email triage, correspondence, and scheduling.
• Prepare briefing materials, agendas, and meeting notes, and follow through on action items.
• Manage complex domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Act as a liaison between the Founder and internal teams, external partners, and key stakeholders.
• Assist with special projects and strategic initiatives as they arise.

Benefits

• Competitive medical, dental, and vision insurance.
• 401K plan.
• Monthly Virtual Work stipend for items such as food, internet, travel, pet care, and health and wellness.
• Parental leave programs.
• Paid volunteer days.
• Onboarding setup including a standing desk, laptop, monitor, and chair, plus a stipend for additional ergonomic supplies.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed