Executive Assistant to SVP

RBC • Toronto, ON

3d • Onsite

About The Position

We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to the SVP, Transformation and Enterprise Operations in Technology & Operations. The ideal candidate will possess a unique blend of administrative expertise, technical skills, and personal qualities that enable them to thrive in a fast-paced and dynamic environment. This individual will be responsible for handling a wide range of administrative and executive support tasks, maintaining confidentiality, and upholding the highest level of professionalism.

Requirements

• 5+ years of Executive Assistant support experience supporting executives at large corporations
• Proactive approach to keeping calendars and SVP organized
• Excellent verbal and written communication skills; excellent interpersonal skills, diplomacy, tact, positive can-do attitude
• Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities
• Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives
• Outstanding time management skills combined with a proven ability to pivot/adjust to changing priorities
• Technically savvy; highly proficient in Microsoft Word, Power Point, Excel, Outlook
• Experience with Concur Expense System, Workday
• Ability to thrive in an independent work setting and doesn’t hesitate to share innovative ideas and best practices
• Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner

Nice To Haves

• Ability to think beyond the task to the overall project objectives and improve processes, where possible
• Adaptability and openness to change
• Knowledge of RBC tools and resources to help manage the administrative requirements of a function

Responsibilities

• Provide executive administrative assistance in support of the senior executive maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment
• Manages the SVP’s calendar demand with minimal input and direction and coordinates with key partners as required
• Coordinate and maintain senior executive’s correspondence, calendar, and reporting, responding and prioritizing as appropriate and with discretion
• Ensures all required information for meetings is assembled in advance, including agendas, pre-reads and other materials
• Proactively manage complex travel arrangements/itinerary; ensuring seamless travel and efficient use of budgeting and resources
• Manage the senior executive’s and leadership team’s supplier relations, maintain records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities
• Predict and proactively meet the needs of the team, including support for onboarding new staff, assisting in managing technology requirements for the team, overseeing vacation policy and scheduling
• Manage inquiries to support the functions needs, take ownership and accountability for administrative duties

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed