Executive Assistant to SVP of Operations

Carrier•Palm Beach Gardens, FL

19h•Onsite

About The Position

The Executive Assistant to SVP of Operations plays a pivotal role in supporting the Senior Vice President of Operations at Carrier's global headquarters in Palm Beach Gardens, FL. This role demands an exceptional professional who thrives in high-performance environments and demonstrates the highest level of integrity, discretion, and responsiveness. The Executive Assistant should be highly organized, detail-oriented, and capable of managing a wide array of priorities in a fast-paced, global setting. The role involves proactively supporting executive-level initiatives, including coordination with internal leaders and external partners, planning of high-stakes meetings and travel, and maintaining operational cadence across global operations leadership. The Executive Assistant will work onsite in Palm Beach Gardens.

Requirements

High School Diploma or GED
7+ years of experience supporting senior executives, i.e. C-suite or global leadership

Nice To Haves

Bachelor’s degree
Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
Experience with collaboration tools such as Zoom and Microsoft Teams
Demonstrated ability to manage sensitive information with utmost discretion
English written and verbal communication skills with meticulous attention to detail
Judgment, prioritization, and time management in high-pressure situations
Organization skills to manage logistics and plan for key leadership events, executive meetings, and business reviews.
Professional and consistent tone in communications which aligns with organizational standards

Responsibilities

Manage and optimize a complex, fast-moving calendar for the SVP of Operations to ensure alignment with strategic priorities.
Coordinate global and domestic travel, i.e., logistics, itineraries, and briefings.
Anticipate executive needs and act proactively to ensure the SVP is prepared for all meetings and engagements.
Screen and prioritize correspondence to ensure timely and professional follow-up.
Support preparation for operational reviews, business updates, and plant visits.
Act as a professional point of contact between the SVP and internal/external stakeholders.
Support communication flow with Operations and Manufacturing leadership across global regions.
Facilitate planning and logistics for key leadership events, executive meetings, and business reviews.
Prepare presentations, reports, and documents with a high level of accuracy and formatting.
Manage expense reports, procurement processes, and vendor engagement as required.
Lead or support special projects and confidential initiatives on behalf of the SVP.
Optimize administrative workflows to enhance productivity and effectiveness.