Executive Assistant to the Chief People & Culture Officer

Avolta•BETHESDA, MD

5d•$41 - $47•Onsite

About The Position

The Executive Assistant to the Chief People & Culture Officer for North America provides exceptional administrative support and proactive executive partnership. The role represents the office professionally and diplomatically in interactions with internal and external partners and clients. It is based at the North America Support Center in Bethesda, Maryland, and requires in-person attendance five days a week. The Executive Assistant manages the Chief People & Culture Officer’s calendar, appointments, priorities, travel, meetings, correspondence, and administrative needs. The role also prepares executive documents and presentations, processes expenses and invoices, handles confidential information, and partners with other executive assistants and People & Culture business partners on corporate office engagement and CEO-driven initiatives. The position reports to the Chief People & Culture Officer for North America.

Requirements

At least seven years of administrative experience supporting high-level executives in a technical role; a bachelor’s degree in a program related to the functional area may count for three of the seven years.
Three to five years of Hospitality, Food & Beverage, and/or Retail industry experience.
Advanced proficiency in Microsoft Office and digital tools, with the ability to quickly learn new systems and use emerging technology.
Maintain a high level of professionalism and confidentiality and exercise sound judgment in sensitive situations.
Excellent organizational skills and strong attention to detail, with the ability to anticipate needs and independently resolve issues.
Business acumen and understanding of executive priorities and organizational needs.
Demonstrated understanding of the needs of the business, stakeholders, employee population, and individual circumstances.
Strong communication and interpersonal skills, with the ability to interact confidently with senior leaders and stakeholders.
In-person attendance five days a week at the North America Support Center in Bethesda, Maryland.

Nice To Haves

Experience with Concur.
Experience supporting Human Resources executives.

Responsibilities

Proactively manage the Chief People & Culture Officer’s calendar, appointments, and priorities; anticipate needs, exercise sound judgment, and manage requests and competing priorities.
Schedule and maintain travel arrangements, including international reservations, rental cars, hotels, and airlines; evaluate pricing and logistics options and prepare relevant travel background materials.
Arrange, prepare, and manage key business meetings and events sponsored by the Chief People & Culture Officer, including materials, rooms, catering, technology, and other logistics.
Provide telephone coverage, screen calls and messages, and manage incoming correspondence.
Prepare expense reports using Concur; process invoices through company systems; and investigate payment inquiries and budget variances for the Chief People & Culture Officer and direct reports.
Produce, edit, and proofread well-written and visually appealing documentation, memos, business letters, presentations, and other executive materials.
Handle sensitive and confidential information with discretion and sound judgment.
Perform additional administrative duties, including organizing files and handling packaging and mailing documents.
Partner with other department executive assistants and People & Culture business partners on corporate office engagement and CEO-driven initiatives.