Executive Assistant

Ochsner Clinic Foundation • Covington, KY

3d • Onsite

About The Position

This job provides professional level administrative support to the department(s) assigned by performing a variety of tasks such as typing, sorting, filing, photocopying, maintaining calendars, booking travel, submitting expense reports and ordering supplies. Creates documents such as memos and other correspondence and generates reports using Microsoft Excel, Word, PowerPoint and other software as needed. Serves as a point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person / group. Manages projects and organizes events such as lunches and meetings. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties. This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at Ochsner's discretion.

Requirements

• High School diploma or equivalent or Business School Training
• 3 years experience in a professional administrative role required including experience working with confidential information.
• Must have computer skills and dexterity required for data entry and retrieval of patient information.
• Must be proficient with Windows-style applications and keyboard.
• Excellent verbal and written communication skills and the ability to present information clearly and professionally to varying levels of individuals throughout the patient care process.
• Self-directed
• Strong organizational skills
• Experience working with confidential information

Nice To Haves

• Associate's degree
• Ten years of experience

Responsibilities

• Provides administrative support to the department through general clerical and receptionist duties.
• Generates and maintains documents, reports, correspondence and performs other duties related to computer programs and systems support for the department.
• Manages special projects for the department.
• Serves as a point person to those outside the department.
• Other related duties as required.
• Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.
• Complies with the Ochsner Health System Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED