Executive Assistant to Executive Team
About The Position
We are building AI to simulate the world through merging art and science. World models offer the most clear path to general-purpose simulation, changing how stories are told, how scientific progress is made and how the next frontiers of humanity are reached. Our team consists of creative, open minded, caring and ambitious people who are determined to change the world. We aspire to continuously build impossible things and our ability to do so relies on building an incredible team. If you are driven to do the same, we'd love to hear from you. About the role East Coast: There is a strong preference for this role to be based in New York. We are open to exceptional candidates across the US, and also have offices in San Francisco and Seattle. West Coast: There is a strong preference for this role to be based in California. We are open to exceptional candidates across the US, and also have offices in New York and Seattle. We are looking for a highly skilled, proactive Executive Assistant to support members of our Executive team. This is a high impact, high visibility role for someone who thrives in a fast moving environment, takes ownership, and brings a solutions oriented perspective to every challenge. You’ll be the operational backbone supporting a core part of our Executive Team, anticipating needs before they arise, managing complex logistics and calendaring, and ensuring our senior leadership team can focus on what matters most.
Requirements
- 5+ years of relevant professional experience
- Experience supporting C-suite executives in a fast-paced environment
- Demonstrated experience managing complex calendars and travel
- Proficiency in Google Workspace and Slack
- Highly organized with a proactive, anticipatory mindset- you solve problems before they surface
- Ability to prioritize effectively and juggle multiple urgent tasks simultaneously with speed and accuracy
- Strong written and verbal communication skills- you’re polished and professional in all interactions
- Exceptional attention to detail and follow-through
- Ability to operate with discretion
Nice To Haves
- Prior investor relations support experience is a plus
Responsibilities
- Proactively manage calendars and task priorities for up to 6 C-suite executives, primarily through Google Calendar
- Schedule and coordinate internal and external meeting and event logistics
- Support planning and execution of VIP-facing meetings whether that be with customers, executive prospects, candidates, and/or investors
- Assist with special projects as needed, to include coordination for international expansion, proactively anticipating needs and exercising good judgement with minimal direction
- Review, edit and submit monthly expense reimbursement reports
- Coordinate travel as needed
- Build strong, collaborative relationships with executives and colleagues
Benefits
- We’d love to hear from you.
- We’re committed to creating a space where our employees can bring their full selves to work and have equal opportunity to succeed.
- We're excited to be recognized as a best place to work: Crain's | InHerSight | BuiltIn NYC | INC
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
