Executive Assistant

Royal Bank of Canada • Mississauga, ON

4d • Onsite

About The Position

As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC Insurance Finance. This role will support the CFO, RBC Insurance, requiring a dynamic individual who can manage executive schedules, handle confidential information with discretion, and maintain a productive, efficient and a professional workplace environment. Areas of work include Executive Support, Event Planning, Travel Coordination, Administrative Operations and Team Communications.

Requirements

• 3+ years’ experience as an executive assistant supporting senior executives in a fast-paced, ever-changing environment
• Exceptional organizational skills with proven experience in managing complex calendars, travel and meetings, you can juggle multiple priorities and manage your time well independently
• Ability to work with minimal supervision; efficiently and accurately
• Strong understanding of the cultural nuances of working across a global team
• Strong understanding of business priorities and ability to anticipate executives needs
• Exceptional written and verbal communication skills
• Fully proficient with Microsoft Office and Adobe
• Collaborative and team-oriented with a positive, “no task too small” mindset, you’re willing to roll up your sleeves and handle anything that comes your way; demonstrated initiative, positive and helpful attitude when dealing with others

Nice To Haves

• Solid knowledge of relevant policies and procedures (e.g., Workday, vacation, and absence management; expense guidelines; travel policy)
• Previous experience in the financial, insurance or banking sector, with a strong understanding of industry terminology and workflows

Responsibilities

• Provide administrative support the CFO, RBC Insurance, including calendar management, travel arrangements, expense reporting, and meeting coordination
• Prepare and edit correspondence, communications, presentations, and other documents
• Provide administrative support to the Insurance Finance leadership team
• Act as a liaison between the executives that you support and internal/external stakeholders
• Support internal/ external audit requests, working with various members of the Finance team
• Handle confidential and sensitive information with the utmost discretion
• Manage special projects and initiatives as directed by the leaders you support
• Work closely with other administrative assistants in the organization to effectively plan meetings, and events and manage calendar series. Provide administrative back-up to other executive assistants during vacation and other absences
• Facilitate and support operational aspects, such as asset and inventory management, floor management, administrator for SharePoint sites, onboarding support for new hires, and transfers
• Support the team in activities to drive deeper employee engagement (i.e., team social events, coffee chat sessions, focus groups, and other opportunities)

Benefits

• A comprehensive Total Rewards Program including bonuses and flexible benefits
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in an agile, collaborative, progressive, and high-performing team
• The opportunity to interface with senior level executives from many different parts of the organization

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed