Executive Assistant

James Hardie•Chicago, IL

6d•Onsite

About The Position

The Executive Assistant will be responsible for providing administrative and executive support to members of the James Hardie Executive Leadership Team. This role will also manage a variety of administrative projects.

Requirements

High School diploma or equivalent required; college degree preferred
Minimum of five years of professional executive administrative experience
Advanced knowledge of all MS Office programs including Word, Excel, PowerPoint, Teams and Outlook required
Knowledge/Experience with SharePoint and Webex
Event Planning experience for groups ranging from 10 – 200.
Excellent verbal and written communication skills with a strong command of grammar
Ability to work independently with limited supervision and take initiative
Strong ability to exercise independent judgment and make appropriate decisions
Highly detailed oriented with superior organizational skills
Demonstrated ability to prioritize, meet deadlines, and change course of action quickly
Ability to maintain professionalism under pressure
Demonstrated ability to work independently and proactively to solve problems
Ability to successfully coordinate multiple projects simultaneously
Ability to maintain confidentiality
Positive attitude and the ability to be proactive, resourceful, and flexible
Strong people skills, including the ability to work effectively as part of a team and build relationships throughout the organization

Responsibilities

Assist Executives with a wide range of administrative activities and projects
Manage the calendar and coordinate appointments internally and externally
Coordinate in-person and virtual meetings (via WebEx and Microsoft Team Meetings)
Arrange complex domestic and international travel plans and itineraries; compile relevant information needed for travel and meetings
Complete and submit timely expense reports
Manage incoming calls and correspondence and respond independently to routine correspondence
Prepare agendas and minutes for leadership meetings; ensure meeting notes and post-meeting follow-up and summaries are distributed as needed on behalf of executive
Work with other leaders throughout the organization to gather updates and agenda items for meetings
Assist in creation of presentation material for the leadership team and town halls
Manage programs, events, meetings or conferences; arrange facilities and caterers, issue information or invitations, coordinate speakers and manage event budget; coordinate all other meeting-related logistics
Support activities between the office and regional offices
Liaise with other departments, leaders, and assistants internally and externally
Support C-Level and management staff with administrative help on an as needed basis
Represent the executive and the company in a professional manner
Maintain confidentiality of all corporate, personnel and team matters; maintain the highest ethical standards of business practice
Offer suggestions to enhance and perfect administrative processes and procedures
Act as a back-up when needed for receptionist

Benefits

Comprehensive low-cost co-pay Health Insurance ; medical, dental, prescription, and vision insurance benefits for every 30+ hour full-time employee.
Insurance starts on day one!
Life insurance
Short-term and long-term disability insurance
401 (k) Retirement plan that will match 100% of employees saved dollars up to the first 6% of your salary
11 paid holidays per year
Paid vacation (Paid sick leave)
Wellness Program, Employee Assistance Program, Parental Leave
Employee Stock Purchase Plan
Community Involvement & Sustainable Solutions