Executive Assistant

Inspiration Mobility Group•Washington, DC

19d•$75,000 - $95,000•Hybrid

About The Position

This role provides high-level administrative support to executive leadership while coordinating smooth, efficient daily office operations in a fast-growing organization. The Executive Assistant will exercise strong ownership, sound judgment, and discretion to ensure seamless support for the team and well-run operations that enable effective collaboration.

Requirements

3 - 5 years of administrative, coordination, or executive support experience, ideally in a fast-paced or startup environment
Detail-driven: Realize that details matter, have strong commitment to accuracy, and are organized
Proactive: Anticipate needs before they arise. Skilled at working independently, exercising sound judgment, and juggling multiple priorities with precision
Clear communicator: Strong verbal and written communication, with the ability to coordinate across internal and external stakeholders without ambiguity
Discreet: Know that maintaining confidentiality is paramount and exercise discretion when answering questions and sharing details with colleagues
Data-comfortable: Comfortable working in Excel and turning numbers into clear takeaways — whether it's an expense reconciliation, a travel comparison, or a quick analysis for the CEO
Technically proficient and AI-fluent: Strong skills in Microsoft Office (Word, Excel, PowerPoint, Teams) and comfortable using AI tools (e.g., ChatGPT, Claude, Copilot) to improve processes, build automations, and find better ways of working.

Nice To Haves

Experience with Salesforce, Jira, and/or Confluence is a plus

Responsibilities

Manage the CEO’s complex calendar and coordinate meetings across multiple locations and time zones
Provide day-to-day administrative support to the CEO and executive leadership, including document preparation, file and data management, expense reporting, and event coordination
Oversee DC headquarters common areas and conference rooms, ensuring spaces are organized, professional, and consistently well stocked
Handle incoming and outgoing mail, including scanning and distributing correspondence and coordinating FedEx shipments and company mailings
Manage conference room schedules and support meeting logistics, including agendas, meals, and AV setup in partnership with IT
Support team members with general administrative needs and help coordinate internal events as needed