Executive Assistant

Natural Resources Defense Council, Inc.•New York, NY

4d•$74,000 - $85,000•Hybrid

About The Position

NRDC (the Natural Resources Defense Council) works to safeguard the Earth, its people, its plants and animals, and the natural systems on which all life depends. NRDC combines the power of more than 3 million members and online activists with the expertise of some 800 policy advocates, lawyers, scientists, and communication experts to confront the climate crisis, protect nature, ensure the rights of all people to clean air, clean water, and healthy communities. As an international nonprofit environmental organization, NRDC is working to address the world’s most urgent environmental challenges, and advance innovative, science-based, and enforceable solutions. Since our founding in 1970, NRDC has helped craft and deliver many of America’s foundational environmental laws, including the Clean Air Act, Clean Water Act and Safe Drinking Water Act. Today, we continue to lead in advancing and defending strong environmental protections at the local, state, federal and international levels, as well as through the marketplace. Our team works across the United States and around the world, from offices in Chicago, Los Angeles, New York City, San Francisco, and Washington, D.C., as well as in Beijing, and New Delhi (a subsidiary of NRDC India Pvt. Ltd.). Supported by our members and online activists, NRDC is driving impactful solutions that confront the climate crisis, defend nature and safeguard public health across Asia, Africa, and the Americas. At NRDC, we believe lasting change happens when people bring their talent, passion, and expertise together for a common purpose: to build a cleaner, healthier, and more resilient world. Learn more at nrdc.org. POSITION SUMMARY This position provides day-to-day administrative support, including project management, calendaring and scheduling, planning travel logistics, meeting coordination, invoice and expense processing, tracking and internally communicating litigation metrics, and other litigation-team management- operational tasks for the Chief Litigation Officer and Chief Counsel. The ideal candidate is a self-starter, quick learner, and knows how to manage his or her own work, anticipate challenges, and communicate clearly. The individual in this role must be comfortable working in an independent, flexible, and efficient manner in a fast-paced work environment and be able to prioritize effectively. Excellent writing, interpersonal, and project coordination skills are required. The candidate must be skilled at working in a collaborative culture and possess excellent judgment, tact, and discretion. This is a limited term 2 year position.

Requirements

5 to 7 years administrative or office management experience including 3 years’ experience in an Executive Assistant or equivalent role, supporting C-suite or Director level staff (for profit or nonprofit)
BA/BS degree or equivalent work experience
Experience supporting legal executives or in a litigation or other legal setting is strongly preferred
Excellent Microsoft Word and Excel skills.
Strong project management and project coordination skills
Proactive, detail oriented, problem solver with the ability to deliver high-quality results on-time
Experience working with multiple teams, priorities, and projects at the same time
Ability and passion for facilitating the work of a senior leader and helping a team run efficiently and successfully
Superior organizational skills and ability to track, prioritize, balance multiple tasks in a fast-moving environment
Ability to perform administrative tasks well and simultaneously adjust focus between “big picture” strategic work and day to day “to dos” with ease
Strong research and analytical skills; ability to translate material logically and share ideas and recommendations clearly
Demonstrated skill in problem-solving; enjoys a challenge, achieves satisfaction from working things out, getting things done; demonstrates curiosity
Excellent communication skills, both written and verbal
Comfortable interacting with staff at all levels and representing the ideas or position of the CHRO clearly and diplomatically, when needed
Idea generator who can think creatively with practical accomplishment in mind. Can come to the position with ideas on how to make the Executive Assistant position most successful
Collaborative spirit; enjoys being part of a team.
Ability to build collaborative and respectful relationships across NRDC and to foster a culture of dignity and belonging.
Ability to travel to NRDC U.S. based offices, approximately 10-15% annually
Commitment to NRDC’s mission, values, and DEI principles

Responsibilities

Provide day-to-day executive administrative support for the Chief Litigation Officer, including the following (80%): Provide administrative support on daily activities, including calendar management and scheduling, processing of correspondence, invoice and expense reporting, and file maintenance.
Organize and coordinate meetings and events with internal and external parties and oversee logistics, scheduling and technology of meetings and retreats
Coordinate travel arrangements and occasionally provide support during travel
Manage material gathering and participate in meetings to take notes
Prepare post-meeting task lists and coordinate and track follow-up
Prepare briefing materials, conduct research, and draft documents
Prepare internal litigation updates for NRDC leaders and staff
Track and input new litigation matters into a Salesforce-based docket management system, and run/prepare docket reports.
Track and maintain attorney bar memberships and continuing legal education requirements across multiple jurisdictions.
Provide analytical support which may include research, project or situation assessment, data gathering and reporting.
Complete other administrative duties (copy, scan and distribute documents, etc.), as needed.
Provide limited executive administrative support for the Chief Counsel, including the following (20%): Schedule meetings on behalf of the executives
Coordinate travel arrangements as needed and occasionally provide support during travel
Submit expense reports for travel on behalf of the executives
Process invoices for payment