Executive Assistant

Hilco Global•Chicago, IL

13d•$100,000 - $125,000•Onsite

About The Position

Hilco Global, a subsidiary of ORIX Corporation USA, is a diversified financial services company that delivers integrated professional services and capital solutions that help clients maximize value and drive performance across the retail, commercial and industrial, real estate, manufacturing, brand and intellectual property sectors, and more. Hilco Global provides a range of customized solutions to healthy, stressed, and distressed companies to resolve complex situations and enhance long-term enterprise value. Hilco Global works to deliver the best possible result by aligning interests with clients and providing strategic advice and, in many instances, the capital required to complete the deal. Hilco Global is based in Northbrook, Illinois and has more than 850 professionals operating on four continents. Visit www.hilcoglobal.com . Hilco Global is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the leader of the Global Investigations & Dispute Resolution practice. This role provides high-level administrative, organizational, and operational support to a senior executive responsible for building and leading a growing global advisory practice. The Executive Assistant will serve as a critical partner to the Practice Leader, helping manage a demanding schedule, coordinate communications, support client and internal meetings, and assist with practice-related administrative and operational activities. This role is ideal for a professional who thrives in a fast-paced professional services environment, exercises strong judgment and discretion, and enjoys supporting senior leadership in a dynamic, entrepreneurial setting.

Requirements

5+ years of experience supporting senior executives in professional services, consulting, finance, law, or a similarly demanding environment
Exceptional organizational and time-management skills
Strong ability to prioritize tasks and manage competing demands
Excellent written and verbal communication skills
High level of professionalism, discretion, and judgment in handling confidential information
Strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
Experience coordinating complex travel and executive schedules
Ability to operate independently while supporting a fast-paced leadership role

Responsibilities

Manage the Practice Leader’s complex calendar, including internal meetings, client meetings, travel schedules, and speaking engagements
Coordinate scheduling across multiple internal teams, clients, and external stakeholders
Screen and prioritize communications, including emails, calls, and meeting requests
Prepare briefing materials, agendas, and background documents for meetings and calls
Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries
Manage travel changes and logistics in real time as schedules evolve
Prepare expense reports and assist with travel-related administrative requirements
Coordinate internal and external meetings, including client calls, team meetings, recruiting interviews, and industry events
Assist in organizing practice meetings, leadership discussions, and offsite sessions
Support logistics for conferences, speaking engagements, and client-facing events
Assist with administrative aspects of proposals, pitch materials, and practice initiatives
Coordinate internal documentation, presentations, and briefing materials
Support onboarding logistics for new team members joining the practice
Help track action items, deadlines, and follow-ups related to practice initiatives
Serve as a central coordination point between the Practice Leader and internal teams across Hilco’s platform
Maintain organized records, files, and documentation
Assist with preparation and formatting of presentations, reports, and communications