Executive Assistant to the President of MCAAD

MILKEN INSTITUTE•Washington, DC

10d•$80,000 - $90,000•Hybrid

About The Position

The Executive Assistant provides comprehensive administrative and operational support to the President of the Milken Center for Advancing the American Dream (MCAAD), with limited support for members of the President’s leadership team. The position is based in Washington, DC, and serves as a trusted partner to the President by managing complex priorities, executive communications, and daily operations in a fast-paced, mission-driven environment. The role calls for sound judgment, discretion, attention to detail, strong organizational and relationship-building skills, and the ability to anticipate needs while managing multiple priorities. The Executive Assistant supports the President’s work with internal and external stakeholders, including global audiences, business leaders, philanthropists, policymakers, media, and partners. The role also helps coordinate MCAAD exhibitions, public programs, events, digital engagement, strategic partnerships, fundraising, and organizational growth initiatives. It involves occasional travel to other offices or venues, in-person event support, and occasional work outside traditional hours. The position follows a hybrid schedule: four days per week in person at the Washington, DC office, Monday through Thursday, and one day working remotely. The schedule may change at the Institute’s discretion. Candidates must be eligible to work in the United States; visa sponsorship is not available.

Requirements

At least three years of experience providing executive-level support in a fast-paced professional environment.
Understand and passionately believe in the American Dream.
Be excited about MCAAD’s mission and values, including strengthening freedom, opportunity, and hope; individual agency, personal responsibility, and hard work; free enterprise and entrepreneurship; widened access to capital; and excellence and innovation in education and health.
Demonstrated experience managing complex executive calendars, balancing competing priorities, and adapting to changing business needs.
Exceptional organizational, time-management, and prioritization skills, with the ability to manage multiple projects accurately and attentively.
Excellent written and verbal communication skills, including the ability to tailor communications to varied internal and external audiences.
Professionalism, sound judgment, and discretion in managing confidential and sensitive information.
Proactive, resourceful, and self-directed approach, with the ability to anticipate needs, solve problems, and work effectively with minimal supervision.
Strong interpersonal skills and the ability to build collaborative relationships across departments and with external stakeholders.
Ability to remain calm, flexible, and effective while managing competing priorities in a fast-paced environment.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Willingness to provide occasional on-site support for meetings, events, or other business needs outside regular business hours.
Eligibility to work in the United States; the employer is not sponsoring visas.
Submit a resume and cover letter; applications without both will be rejected.

Nice To Haves

Experience with Salesforce, SAP Concur, or similar business applications.

Responsibilities

Provide comprehensive administrative support to the President, including calendar management, scheduling, meeting coordination, communications monitoring, and daily prioritization.
Support the MCAAD leadership team with meeting scheduling, occasional travel arrangements, supply purchases, and expense reports.
Coordinate complex internal and external meetings with senior leaders, partners, donors, policymakers, media contacts, and other stakeholders.
Prepare meeting materials, agendas, briefing documents, presentations, talking points, and follow-up items.
Manage and prioritize the President’s correspondence, including drafting, proofreading, organizing, and tracking communications.
Support the President’s engagement with global audiences, business leaders, philanthropists, policymakers, media, partners, and other external stakeholders.
Assist with coordination across exhibitions, public programs, events, digital engagement, strategic partnerships, fundraising, and organizational growth initiatives.
Track deadlines, deliverables, and action items to ensure timely follow-through across MCAAD and related Institute initiatives.
Coordinate domestic and international travel arrangements, itineraries, logistics, and expense reporting as needed.
Support event logistics, including schedules, briefing materials, guest lists, run-of-show documents, and coordination with internal teams; assist with in-person event execution.
Arrange and coordinate tours for VIP visitors.
Serve as a professional point of contact for the President’s office and handle confidential and sensitive information with discretion and sound judgment.
Maintain organized files, records, contact lists, and tracking systems for the President’s office and MCAAD priorities.
Collaborate with MCAAD and Milken Institute teams to support alignment with broader organizational priorities.
Assist with special projects, research, reports, and other administrative or operational needs as assigned.
Perform other duties as assigned.

Benefits

Health care plan (medical, dental, and vision).
403(b) retirement plan with a 5% match.
Life insurance (basic, voluntary, and AD&D).
Paid time off, including personal, vacation, sick, and public holidays.
Family leave, including maternity and paternity leave.
Fertility support.
Short-term and long-term disability coverage.
Flexible Spending Accounts (FSAs).
Pet insurance discount.
Training and development, including LinkedIn Learning with more than 15,000 self-guided classes.
Annual mentor program.
Wellness resources, including an Employee Assistance Program and CALM app membership.