Executive Assistant

St. Camillus•Wauwatosa, WI

2d•$24 - $35•Onsite

About The Position

At St. Camillus, we believe that exceptional care begins with exceptional people. At St. Camillus, exceptional care is more than a commitment—it’s our calling. We are seeking a Chief Executive Officer - Executive Assistant - reporting to our CEO where you will become part of a compassionate, collaborative community dedicated to serving residents with dignity, respect, and heartfelt connection. We’re looking for an Executive Assistant who thrives in a dynamic environment and enjoys being at the heart of organizational operations. If you’re someone who values meaningful work, a team-based approach, and a workplace that feels like family, we’d love to welcome you. In this vital role, you will provide high-level administrative support to our CEO, CFO and VP of Operations, to ensure smooth daily operations and help advance the mission of St. Camillus. Regular work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. Occasional additional hours, as needed, for special events. For more than a century, St. Camillus has been a trusted, non-profit Life Plan Community committed to enriching the lives of older adults through compassionate, mission-driven care and exceptional service. Our vibrant residential campus offers a full continuum of care, including Independent Living, Assisted Living, Memory Care, Skilled Nursing, Home and Community-Based Services, and Hospice.

Requirements

Minimum 5+ years of senior-level administrative support experience, preferably in a non-profit setting
Strong interpersonal communication skills, both written and verbal
Proven customer service excellence
Ability to thrive in a fast-paced environment with shifting priorities
Minimum typing speed of 60 wpm
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Experience preparing statistical reports, charts, graphs, tables, and using Excel formulas
Knowledge of administrative procedures, office systems, and professional documentation standards
Strong command of English grammar, composition, and written clarity
Ability to perform all essential job functions safely
Valid driver’s license, current vehicle insurance, and a driving record compliant with the St. Camillus Safe Driving Policy (when using a personal vehicle for work)

Responsibilities

Manage and maintain the CEO, CFO and VP of Operations schedules
Prepare, review, and edit correspondence, reports, and presentations, ensuring accuracy, clarity, and appropriate tone
Provide high-level administrative and executive support, including managing complex calendars, scheduling meetings, coordinating travel, and handling confidential correspondence
Prioritize and manage competing demands, adjusting to shifting priorities while maintaining attention to detail and quality
Assist with special projects, conducting research, compiling data, tracking deadlines, and ensuring timely completion of deliverables
Coordinate and support Board of Directors, their committee meetings, executive-level meetings, including agenda development, material preparation, minute taking, follow-up on action items, and communication of decisions
Coordinate logistics for events, presentations, and off-site meetings, including vendor coordination, arranging meeting rooms, planning catering, and expense tracking if needed
Manage sensitive and confidential information with the highest degree of discretion, always maintaining trust and confidentiality
Assists in maintaining our printers throughout campus and maintains office supplies inventory and order as needed
Processing invoices via Sage and reconciling CEO, CFO and VP of Operations credit card statements
Build positive relationships with internal and external clients as a direct representation of the CEO, CFO and VP of Operations
Performs other duties, as assigned