Executive Assistant

Johnson & Johnson • West Chester, MA

5d • Hybrid

About The Position

Johnson & Johnson is recruiting for an Executive Assistant for DePuy Synthes. The Executive Assistant provides high-level administrative and operational support to the Chief People Officer at DePuy Synthes. This role is critical to enabling effective day-to-day operations by managing complex schedules, communications, and coordination activities. The position offers broad exposure to leadership decision-making, cross-functional collaboration, and organizational initiatives within a global, fast-paced environment, making it a highly visible and impactful role.

Requirements

• Typically 4-6 years of experience providing administrative or executive support to senior leaders.
• Proven ability to manage complex calendars, schedules, and competing priorities.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.
• Ability to handle confidential information with discretion and sound judgment.
• English proficiency is required.

Nice To Haves

• Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
• Experience supporting executives in a global or matrixed organization.
• Familiarity with coordinating across multiple time zones.
• Experience supporting leadership events, town halls, or off-site meetings.
• Exposure to healthcare, medical device, or other regulated industries.
• Strong problem-solving skills and a proactive, service-oriented mindset.
• Administrative or Executive Assistant certifications are preferred.

Responsibilities

• Provide comprehensive administrative support to senior leaders, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and manage presentations, reports, correspondence, and other business documents.
• Coordinate internal and external meetings, including logistics, agendas, and follow-up actions.
• Serve as a key point of contact for leaders, managing communications and prioritizing requests.
• Support planning and execution of leadership meetings, events, and off-sites.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with expense reporting, procurement requests, and other administrative processes.
• Identify opportunities to improve administrative processes and support operational efficiency.
• Document handling: Print, stamp/seal, mail/ship, distribute, and route documents for wet signatures.
• Records management: Store/archive/retrieve HR documents; fulfill requests; coordinate offsite storage; scan and name for Veeva.
• Compliance/admin: Upload/submit filings; print and hand-deliver to agencies; support audits and onsite audit coordination.

Benefits

• Inclusive work environment where each person is considered as an individual.
• Respect for the diversity and dignity of employees and recognition of their merit.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive