Executive Assistant - PS HQ

Extime PS LLC•El Segundo, CA

9h•Onsite

About The Position

The Executive Assistant provides strategic administrative support to senior leadership, ensuring effective coordination across schedules, communications, travel, and key operational priorities. This role requires sound judgment, discretion, and the ability to manage complex, shifting demands in a fast-paced executive environment while maintaining a high standard of professionalism and execution. This role supports multiple members of the PS Executive Committee.

Requirements

4-6+ years of administrative experience supporting senior executives
Exceptional communication skills
Ability to prioritize multiple projects quickly and accurately in a fast-paced environment with evolving priorities and last-minute changes
Strong organizational skills, attention to detail, and execution excellence
Advanced presentation and document formatting skills with a keen eye for detail and aesthetically polished output; experience using tools in Microsoft Office & Canva
Proven ability to build strong cross-functional relationships
Experience designing or improving administrative workflows
High level of discretion and emotional intelligence

Responsibilities

Act as a primary point of contact for administrative coordination across executives, employees, and external partners.
Manage complex executive calendars, including conflict resolution, prioritization, and proactive scheduling adjustments.
Ensure all meetings are fully coordinated, including logistics, materials, dial-ins, and follow-up on action items.
Coordinate end-to-end business travel logistics, including flights, hotels, ground transportation, meals, and itineraries.
Manage executive inboxes by triaging messages and drafting responses when appropriate.
Prepare and format communications such as memos, emails, presentations, and reports.
Coordinate office and meeting logistics, including conference room bookings, catering, set-up, and guest experience.
Support day-to-day office operations and ad hoc administrative needs.
Prepare expense reports, process invoices, and track payments.
Take full ownership of assigned tasks and projects with minimal oversight.
Basic personal assistance responsibilities such as scheduling of personal appointments and reservations, coordination of personal travel logistics & itineraries, simple errands, online orders/deliveries and personal events and/or reservations planning.
Perform other duties as assigned by leadership.

Benefits

Employee benefits include medical, dental, vision, life insurance, long-term and short-term disability
401K retirement plan with company matching
Health and Dependent care FSA and HSA with company matching
Merit-based raises and bonuses
Unlimited PTO
Monthly health & wellness and cell phone reimbursement.
Paid training
Parental benefits 100% paid up to 6 weeks.
Friends & Family Discounted PS Use.
Tuition Reimbursement.
A great career path with promotion opportunities